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Excerpt
nameUSI Privacy Notice

The following is provided to you on behalf of the Student Identifiers Registrar (Registrar). You are advised and agree that you understand and consent that the personal information you provide in connection with your application for a Unique Student Identifier (USI):

  • Is collected by the Registrar as authorised by the Student Identifiers Act 2014

  • Is collected by the Registrar for the purposes of:

    • applying for, verifying and giving a USI

    • resolving problems with a USI

    • creating authenticated vocational education and training (VET) transcripts.

  • May be disclosed to:

    • Commonwealth and State/Territory government departments and agencies and statutory bodies performing functions relating to VET for:

      • the purposes of administering and auditing VET, VET providers and VET programs

      • education related policy and research purposes

      • to assist in determining eligibility for training subsidies.

    • VET Regulators to enable them to perform their VET regulatory functions;

    • VET Admission Bodies for the purposes of administering VET and VET programs

    • Current and former Registered Training Organisations to enable them to deliver VET courses to the individual, meet their reporting obligations under the VET standards and government contracts and assist in determining eligibility for training subsidies

    • Schools for the purposes of delivering VET courses to the individual and reporting on these courses

    • The National Centre for Vocational Education Research for the purpose of creating authenticated VET transcripts, resolving problems with USIs and for the collection, preparation and auditing of national VET statistics

    • Researchers for education and training related research purposes

    • Any other person or agency that may be authorised or required by law to access the information

    • Any entity contractually engaged by the Student Identifiers Registrar to assist in the performance of his or her functions in the administration of the USI system.

  • Will not otherwise be disclosed without your consent unless authorised or required by or under law.

The consequences for not providing the Registrar with some or all of your personal information are that the Registrar will not be able to issue you with a USI.

Privacy Policies and Complaints

You can find further information on how the Registrar collects, uses and discloses the personal information about you in the Registrar’s Privacy Policy or by contacting the Registrar on usi@education.gov.au or telephone 1300 857 536, international enquiries +61 2 6240 8740. The Registrar’s Privacy Policy contains information about how you may access and seek correction of the personal information held about you and how you may make a complaint about a breach of privacy by the Registrar in connection with the USI and how such complaints will be dealt with.

Providing USI Transcript Access

Excerpt
nameTranscript Access

To provide Access for organisations (such as Strategix and or Sate Authorities) to view your USI transcript:

  1. Navigate to the Student login area of USI portal via: https://portal.usi.gov.au/student

  2. Read and Agree to the terms and Conditions and click next

  3. Log in using either your USI or Email address used when creating your USI

  4. Click on Provide you USI

  5. Scroll Down to SET UP ACESS TO YOUR USI ACCOUNT / PERMISSIONS

  6. Click on Add Organisation

  7. Type “Strategix” into the Organisational Name field and Click Search (NSW Funded Students* must also add Training Services NSW as part of their enrolment requirements)

  8. Strategix Training Group Pty Ltd will be displayed in the results. Click Add

  9. Select View VET Transcript permission and set the expiry date for at least 3 months and click Save

  10. If done successfully a message will be Displayed stating The Organisation has been successfully added to your Permission list.

*NSW Students must completes steps 6 - 9 twice, once adding Strategix and once for Training Services NSW

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Info

POLICY

Excerpt
nameUSI Policy (Internal)

Universal Student Identifier Policy

All students completing nationally recognised and accredited training must have a Unique Student Identifier (USI). This includes students doing Vocational Education Training (VET) when they are still at school (VET for secondary students). Students who do not have a USI cannot receive their qualification or statement of attainment until a USI has been provided to Strategix and verified.

The USI provides students access to an online record of the training they have done since 1 January 2015. The portal allows students to produce a comprehensive transcript of their training. This can be used when applying for a job, seeking a credit transfer or demonstrating pre-requisites when undertaking further training.

This procedure outlines how staff are to use the USI Organisational Portal and/or aXcelerate to create/verify a USI, update student details on the portal, or view/verify USI Transcripts. Students wishing to create their own USI must refer to https://www.usi.gov.au/help-centre/students.

A USI is for life, a student must not have more than one USI. Where a student already holds a USI, Strategix must not create a new one, in this case a student must be referred to the USI portal to retrieve their USI. If a second USI is created it will be cancelled by the USI registrar and Strategix will not be able to report results against it.

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