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The purpose of an Intervention Plan is to assist and support students to fulfil their academic and clinical responsibilities. It is to be engaged when a student has been identified as not achieving the desired outcomes of a unit of competency or when the assessor/supervisor deems them to be at risk of failure or not achieving the learning objectives of practice during placement.
Steps | Person Responsible | |
1 | Intervention Meeting | Trainer, Student, Department Manager |
2 | Develop Intervention Plan | Trainer |
3 | Follow-up | Trainer, Student |
4 | Review Intervention Plan | Trainer, Department Manager, Student |
Intervention Meeting
Prepare for Meeting
In preparation for the meeting, the meeting holder will:
Invite attendees via email or phone
Prepare information, including:
Evidence of lack of attendance or progression
Previous catch-up or intervention plans
Any relevant information or correspondence.
Prepare a proposed action plan – See Attendance and Progression Action Guide Procedure /wiki/spaces/QD/pages/3039166631 .
Review the information below to help you prepare for the meeting.
Hold Meeting
A Consultation Meeting is held between the trainer/assessor and manager/head of discipline. The points covered in the consultation meeting will be to:
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Support for implementing effective study strategies and time management skills
Trainer-directed support
Learning, literacy and numeracy support
Accessing counselling support services
Referral to any other support services available.
Setting
Ensure the location is private (no interruptions) and the student is comfortable in their surroundings. The student and trainer must be in attendance, however, where the student feels, they may have a support person in attendance with them and the college or academy manager may request attendance as well. For Diploma of Nursing students, the Head of Discipline must also be in attendance.
Tone
Strategix’s goal is to ensure the completion of the student, however, the student must meet their requirements. Where a student is struggling or is not meeting their responsibilities, we must discuss this with them and we must ensure they are aware we are only interested in them completing and meeting their requirements.
Disciplinary procedures are a last resort and will only be implemented where a student fails to meet the requirements of the course, visa obligations and intervention or catch-up plans. Any disciplinary actions must be discussed with and approved by the relevant department manager.
Content
Discussion must include:
Attendance | Progression | Compassionate or Compelling Reasons | Misconduct or Safety Concerns |
Current attendance rate | Status of progression. Specific examples must be provided. | Current circumstances | Misconduct or unsafe practices. Specific examples must be provided. |
Attendance requirements | Progression requirements | Impact on study and course requirements | Impact of actions on student, Strategix and other parties |
Reason for non-attendance | Reasons for falling behind | Options for student | Reason for action |
Corrective actions | Corrective actions | Support services available | Corrective actions |
Intervention Plan and catch-up strategies. Plan is specific and detailed. | |||
Follow up and monitoring of attendance, progress and behaviour | |||
Consequences of not meeting the Intervention Plan | |||
Record Outcome of Meeting
Record the meeting minutes in aXcelerate and provide a copy to attendees. Where a plan is used, the aXcelerate template/s are to be used.
Develop Intervention Plan
The trainer/assessor is to access the Intervention Plan template on aXcelerate and input the content of the Plan which was determined because of the Intervention Meeting. The Intervention Plan must include:
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Once the content of the plan has been added to the template, click save and email. A copy of the Intervention Plan will be automatically saved on aXcelerate once sent.
Follow-up
Trainer Responsibilities
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Ensure the student has progressed through the Intervention Plan activities prior to sitting any assessment related to the activities missed
Where applicable, record and monitor attendance of any catch-up activities included in the Intervention Plan.
Student Responsibilities
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Ensure they follow the requirements outlined in the corrective actions, catch-up strategies and support strategies
Advise the trainer on the completion of each action item.
Students who do not complete the activities run a risk of not achieving competence and as such should be encouraged to complete the activities.
Administrative Assistant Responsibilities
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Where required a student may be required to return to an additional course to complete their practical activities. The administrative assistant must transfer the student into the new class and ensure all data has been transferred (maintaining their original commencement dates and outcomes). The administrative assistant must ensure the students are clearly directed (via email) as to what they are required to attend and complete.
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