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Vocational Placement Procedure

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Strategix’s marketing material and funding facts sheets contain information on the requirement for VP within a course. Prior to Before starting and at the beginning of the course, students are informed of all requirements to be completed before starting VP, including:

• Screenings and checks completed* - Refer to Course-Specific Requirements Table

• Time limitations to on completing their VP

• Required VP hours and/or tasks

• Attendance requirements

• Agreement and contract requirements.

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The students, VP coordinators, business development team and trainers/assessors are to work with students to source potential VP hosts. Placement details are to be confirmed with the student. The placement of students needs to happen in a timely manner, so students are not disadvantaged by having to wait outside the designated time to complete their placement hours. Required resources and facilities are listed in the https://docs.google.com/spreadsheets/d/1SZ_2SCMGTKO1go_Nbxf1wR__724UDdDHOLKh4tmfiVo/edit#gid=1969277310.Where a student maintains permanent employment within the industry relevant Training and Assessment Strategy.

Where a student maintains permanent employment within the industry being studied, they are to gain confirmation from their employer of their intent to complete the tasks as part of their employment.

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Students must submit/upload all VP documents before commencing the placement, these may include industry-specific clearances and the VP Agreement. Access the Working with Children Applications Policy and Procedure to determine the specific requirements for child-related works. Access the NDIS Worker Screening Policy and Procedure for further instructions for students and staff coming into contact with NDIS clients.

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VP Agreements are mandatory for all students. They are to be completed by the Host and the Student and then uploaded into the LMS by the student. The student is required to agree to the terms and conditions of the VP along with the host. Strategix will approve the VP Agreement by marking the assessment as competent in the LMS or and by sending the Mentor Guide to the host (see below).

Mentor Guide

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All hosts/employers must receive a Mentor Guide. The Mentor Guide provides hosts/employers with the information required to provide quality and meaningful placement in accordance with training package rules. The guide is sent via aXcelerate or is provided automatically to Hosts after they have signed the digital Vocational Placement Agreement Form.

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title aXcelerate email instructions for paper-based Agreement Forms:
aXcelerate email instructions for paper-based Agreement Forms: Locate host profile (if not found, create using the details on the VP Agreement Form) Select the Vocational Placement Mentor Guide template Enter the student’s name in the field provided Save and email Upload the relevant Mentor Guide under the Attachment(s) section Save and send to the host. Image Added

Final Reminders Before Placement

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• Instructions on completing the VP activitiestask logs, projects, skills observations and attendance hours

• Ensure the VP agreement is uploaded or received

• Distribute the Vocational Placement book distributed or release the VP activities released in the LMS

• Copy/photo taken of Scan or take a photo of the student’s police check/working with children check and uploaded upload it to aXcelerate. The host employer is provided with a copy of each check.

Complete Vocational Placement

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• While on VP,

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• students must abide by the code of conduct as set out in the Student Handbookand maintain standard employment conditions

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• Contact your trainer or Strategix immediately if they have any concerns or issues during

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• vocational placement or are involved in an accident or incident.

Support During Placement

While the student is on placement, the student continues to receive support and assistance as needed from the trainer and/or VP Coordinator by reviewing and marking vocational placement assessments, conducting workplace visits where needed (Refer to the Course-Specific Requirements Table) and following up regularly (recommended bi-monthly) with the student to confirm progress and identify any additional learning opportunities. Students can also contact their trainer by email or phone at any time during placement to discuss concerns or questions.

If the student is not progressing as expected, the trainer will discuss any concerns with the Host/Mentor and then arrange for further training before re-engaging with placement. Re-training can include:

• One-on-one training on campus with the trainer

• One-on-one training on placement with the trainer or VP Coordinator

• Re-attending relevant on-campus classes

• Referrals to other services, as needed.

Complete Vocational Placement

Students are required to complete their VP in the time frames as negotiated in the Agreement and complete all assessment activities. The Attendance Log must be signed off by the supervisor progressively. Once completed, the student will submit their assessments (digital) or return to the campus to hand in their Vocational Placement book to their trainer. The trainer will then review the assessments for completeness and sufficiency and mark accordingly.

NOTE: If a student’s host does not have all requirements available as stipulated in the Mentor Guide, the student may be required to complete further VP with another host. If this is the case, repeat all steps in this procedure.

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