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Excerpt
nameAbout USI

A Unique Student Identifier (USI) number links to an online account that contains all of a student’s training records completed from 1st January, 2015 onwards. The USI must be provided to and verified by Strategix before a student can access government funding, report a competent outcome, or be issued with, or receive, a statement of attainment or qualification.

If you already have a USI, this must be provided to Strategix during enrolment, alternatively, upon completing the enrolment form, consent is requested for Strategix to apply for a USI on your behalf. If a USI is created by Strategix on your behalf you will be notified of this via email or SMS. Strategix requires one of the documents below to create and/or verify your USI:

  • Australian Driver’s Licence

  • Medicare card

  • Australian Passport

  • Australian Visa (with non-Australian passport)

  • Australian birth certificate

  • Certificate of Registration by Descent

  • Citizenship Certificate

  • ImmiCard.

The personal details on the Enrolment Form (name, D.O.B etc.) must match your Identification exactly. When creating the USI, it will be created as per the information displayed on the Identification. If the details on the enrolment form and USI do not match Strategix will be unable to verify the USI. Strategix is not able to Issue your qualification or certificate without your USI being verified first. The following details are used to create your USI:

  • First Name and Family Name

  • Date of Birth

  • Country of Birth

  • Town/City of Birth

  • Gender

  • Mobile Number and/or email address.

The USI Registry System is equipped to create USIs for students with a single name and is legally obliged to create each USI according to the name or names that appear on the student’s identification documents. If the student’s identification documents display only one name, then a USI must be created with that one name.

USI Privacy Notice

Excerpt
nameUSI Privacy Notice

The following is provided to you on behalf of the Student Identifiers Registrar (Registrar). You are advised and agree that you understand and consent that the personal information you provide in connection with your application for a Unique Student Identifier (USI):

  • Is collected by the Registrar as authorised by the Student Identifiers Act 2014

  • Is collected by the Registrar for the purposes of:

    • applying for, verifying and giving a USI

    • resolving problems with a USI

    • creating authenticated vocational education and training (VET) transcripts.

  • May be disclosed to:

    • Commonwealth and State/Territory government departments and agencies and statutory bodies performing functions relating to VET for:

      • the purposes of administering and auditing VET, VET providers and VET programs

      • education related policy and research purposes

      • to assist in determining eligibility for training subsidies.

    • VET Regulators to enable them to perform their VET regulatory functions;

    • VET Admission Bodies for the purposes of administering VET and VET programs

    • Current and former Registered Training Organisations to enable them to deliver VET courses to the individual, meet their reporting obligations under the VET standards and government contracts and assist in determining eligibility for training subsidies

    • Schools for the purposes of delivering VET courses to the individual and reporting on these courses

    • The National Centre for Vocational Education Research for the purpose of creating authenticated VET transcripts, resolving problems with USIs and for the collection, preparation and auditing of national VET statistics

    • Researchers for education and training related research purposes

    • Any other person or agency that may be authorised or required by law to access the information

    • Any entity contractually engaged by the Student Identifiers Registrar to assist in the performance of his or her functions in the administration of the USI system.

  • Will not otherwise be disclosed without your consent unless authorised or required by or under law.

The consequences for not providing the Registrar with some or all of your personal information are that the Registrar will not be able to issue you with a USI.

Privacy Policies and Complaints

You can find further information on how the Registrar collects, uses and discloses the personal information about you in the Registrar’s Privacy Policy or by contacting the Registrar on usi@education.gov.au or telephone 1300 857 536, international enquiries +61 2 6240 8740. The Registrar’s Privacy Policy contains information about how you may access and seek correction of the personal information held about you and how you may make a complaint about a breach of privacy by the Registrar in connection with the USI and how such complaints will be dealt with.

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