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POLICY |
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PROCEDURE |
Creating Information Session Workshops
Students are required to attend an information session for each foundation course. Students who attend the information session learn more about the course, the employment opportunities and will have their eligibility for funding assessed. Eligible students will be able to participate in the course at no cost.
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Creating Course Classes
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Overview
Step | Overview | Responsibility | Notes |
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1. | Course created | Course Coordinator | Once created in aXcelerate, the course automatically displays on the website. Close days must be zero |
2. | Student enrols into course | Student | Enrolment via website |
3. | Tentative Enrolment emailed to the student | Workflow engine | Automatically sent when the student enrols into the course and has a tentative status Template: Strategix Foundation Course - Tentative Enrolment (auto) |
4. | Student applies for funding | Student | Sales team to assist and follow up |
5. | Student receives funding outcome | Course Coordinator | Student and Michael Fitzpatrick currently receive copies of the approval letter. The approval letter needs to be uploaded to the students portfolio. Use portfolio type 'Back to Work Letter' |
6. | Confirmation of Enrolment | Workflow engine | Automatically sent when student enrolment status is changed to in progress |
7. | Course reminder | Workflow engine | Text and Email is automatically sent to the student the day before the class Text: Email Template: Workflow: |
8. | Course starts - Invoice created | Course coordinator | Invoice must be sent within week 1 of the course |
9. | Course finish | Course coordinator | |
10. | Statement of Attainment created | Course coordinator | |
11. | Statement of Attainment sent | Workflow engine | Workflow: |
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PROCEDURE |
1. Creating Courses
Follow these instructions for creating an aXcelerate class for a Foundation course. After Once a course has been created using the instructions below you need to add the enrolment URL to the Academy Calendarit will automatically populate on the website
The enrolment URL is as follows (You must change the two XX values)
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Handling enrolments and finance
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Unlike a regular induction, an information session is not linked to the aXcelerate course. When creating an aXcelerate class for a Foundation course
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