*See Information classification policy

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NDIS Worker Screening Applications

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name NDIS Info sheet
Before you can work or volunteer in the NDIS you will be required to complete the applicable screening process in your applicable state. Strategix will verify your screening application and then the results prior to you being able to engage in your workplace activities. Once a student has completed their studies, their link to us will be removed via the NDIS Portal. The check remains current for a total of 5 years and the student will need to transition to a paid clearance in the instance they commence paid work with a NDIS Client. Info Strategix Training group Pty Ltd is registered as a Non-registered Provider, our number is: 4-G12ZTF3 Refer to the applicable state: Table of Contents minLevel 1 maxLevel 7 indent 40px style circle, square, circle printable false Queensland - NDIS Worker Screening Note Before You Commence If you have a current clearance (valid for the duration of the Vocational Placement period), complete step 3 and 4. If you do not have a current clearance or it is expiring, complete steps 1 - 4 1 Check your Eligibility Check your eligibility to apply/hold a clearance by reading the information here. 2 Create an Online Account You must have an Online Account, if you do not have one, you can create one here. If you have an account, skip this step. To complete the application, you must have a Customer Reference Number, this can be found on a Transport and Main Roads (TMR) product, such as: Driver licence Adult proof of age card Photo identity card Industry authority Marine Licence 18+ card If you do not have one of the above-mentioned items, you will need to get a CRN. To do this, take your acceptable identity documents to a TMR service centre. Let the staff take your photo and wait for the letter/email confirming your CRN and keep it in a safe place. If your photo was taken more than 5 years and 3 months ago you will need to go to a TMR service centre and explain that you are applying for a yellow card and ask for an updated photo. There are no costs associated with the clearance in QLD. 3 Apply for or Renew a Clearance Once you have an Online Account, you can log in and apply for or renew the clearance. Enter your details, Click Login and complete the online form. You can withdraw your consent to screening at any time before a decision is made about your application through your login/account. 4 Provide Strategix with your Clearance Once you have received your notice, you must send a copy of the card or notice to the VP Host and Strategix. South Australia NDIS Worker Screening Note Before You Commence If you have a current clearance (valid for the duration of the Vocational Placement period), complete step 3 and 4. If you do not have a current clearance or it is expiring, complete steps 1 - 4 1 Check your Eligibility Check your eligibility to apply/hold a clearance by reading the information here. 2 Create a User Account Students access the Screening and Background Checks webpage. The student is required to complete an initial form to register for a User Account. Basic details are required to do this. An email is issued to the applicant providing a link to apply a password, this will allow them access to the application process. The website is managed by a software called iApply. 3 Apply for or Renew a Clearance Applicants log in to their application that was sent in the previous email. The link does expire, so the applicant needs to complete it ASAP. At this point they are required to complete and supply the following: Personal Details Name Details Address Details Employment / Placement / Volunteer Details Declaration Consents Confirmation 100 Point Identification Check There is a cost involved in this check and is required to be paid before the finalisation of the application - $63.25 for Students $115.50 for Employees 4 Provide Strategix with your Clearance Once you have received your notice, you must send a copy of the card or notice to the VP Host and Strategix. Western Australia NDIS Worker Screening Note Before You Commence If you have a current clearance (valid for the duration of the Vocational Placement period), complete step 3 and 4. If you do not have a current clearance or it is expiring, complete steps 1 - 4 1 Check your Eligibility Check your eligibility to apply/hold a clearance by reading the information here. 2 Create a User Account Students access the DotDirect website. This video will assist you through the process. You will be asked to log in or register for an account (if you do not already have one). The student is required to complete an initial form to register for a User Account. Basic details are required to do this. Navigate to the NDIS tab and select the worker screening option. Select ‘Apply for a NDIS Worker Screening Check’ and read the application guide. 3 Apply for or Renew a Clearance At this point students are required to complete and supply the following: Personal Details Name Details Address Details Employment / Placement / Volunteer Details Declaration Consents Confirmation Answer the self-disclosure questions Provide the identification documents. 4 Provide Strategix with your Clearance Once you have received your notice, you must send a copy of the card or notice to the VP Host and Strategix.

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• A key personnel role of a person or entity, as defined in s11a of the National Disability Insurance Scheme Act 2013 (for example, a CEO or a Board Member)

• A role for which the normal duties include the direct delivery of specified supports or specified services to a person with a disability

• A role for which the normal duties are likely to require more than incidental contact with people with disability, which includes:

• Physically touching a person with a disability; or

• Building a rapport with a person with a disability as is an integral and ordinary part of the performance of normal duties; or

• Having contact with multiple people with disability as part of the direct delivery of a specialist disability support or service, or in a specialist disability accommodation setting.

• Your employer is responsible for assessing whether or not your role is a risk assessed role.

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For a list of the current requirements for an acceptable check in your state or territory. Worker Screening Unit by state or territory:

Database
The Strategix Database/tracking of current and previously linked ‘workers’ is accessible through the saved report ‘NDIS Worker Screening’ available in aXcelerate. This will display the state, start and end dates of the check.

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NDIS Worker Screening Procedure

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STANDARDS AND REGULATORY REQUIREMENTS

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Authority

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• List here

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See Funding

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Regulatory Documents

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• List here

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List the Contract, audit evidence requirements, standards etc. and the applicable section or clause from each document

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Approved By

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Name here

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Details / Decisions:

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RELATED DOCUMENTS

Student Process:

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Student information/process:

NDIS Worker Screening Applications

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Procedure:

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Worker Application

Students are required to complete their own application through the relevant State Department (indicated in the Policy section of this document. Specific instructions are included in the NDIS Worker Screening Applications. Costs may apply, check each states state's requirements.

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Verify Worker

Only persons who have NDIS Commission Portal access will be able to verify applicants. The Quick Reference Guide is available to assist in gaining access to the Anchor_Hlk72316590_Hlk72316590 NDIS Commission Portal*. * PRODA account creation will require the applicant to have the following:

• Medicare card

• Licence

• Passport or Birth Certificate.

The administrative Administrative Assistant:

• Logs into the National Data Base using their individual login (PRODA)

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• Identifies applicants requiring a response

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• Verifies the student or employee is associated with Strategix. If they are not, select Reject.

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• Enters in the email address of the applicant as per the aXcelerate profile and select Save and Return

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Notice of Outcome

Emails will be received at the following stages of the process:

• Upon application of the worker

• Upon verification

• Upon approval/decline

• Upon removal.

Students/workers cannot commence work or Vocational Placement until we have received the email issued to Strategix advising that the applicant is either approved to commence work or is not eligible to work with NDIS participants.

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In the instance where a student is not approved, the Administrative Assistant moves to withdraw the student from the course. There may only be exceptions where a student may complete Vocational Placement at a non-NDIS facility.

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Evidence Upload - Approval

The notification email is to be saved against the individuals individual's portfolio Checklist under the portfolio item ‘NDIS Worker Screening’. The Administrative Assistant uploads the email and then adds in the following detail to the Portfolio Item:

• Number (Worker Screening ID)

• Issue date (Date changes came into effect)

• Expiry Date

• State.

Example email:

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Remove Worker

Access the NDIS Commission Portal and complete the following process:

• Access My Workers

• Select Actions

• Select Remove

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Evidence Upload - Removal

The notification email is to be saved against the individuals individual's Portfolio Checklist under the portfolio item ‘NDIS Worker Screening’. The Administrative Assistant updates the Expiry Date to be the date removed from the organisation.

Contributor/s:

The following person/s were consulted and involved in the process of developing this document:

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Role/Title

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Name

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Author

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Billy Brady

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Approval

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Consultant/s

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Jeni Anderson, Rebecca Fisher, Corrine Fitzpatrick

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Standards Reference:

The following procedures are referenced in this procedure:

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Standard

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Section/reference

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NDIS

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STANDARDS AND REGULATORY REQUIREMENTS

Glossary:

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Term/Statement

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Explanation

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NDIS

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National Disability Insurance Scheme

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