Trainer Artificial Intelligence (AI) Guidance Policy

This policy outlines Strategix Training Group's approach to the use of AI in learning and assessment, as well as the expectations we have of our students in this context.

Early Introduction to AI

At the beginning of all courses, it is essential trainers introduce the topic of AI. This reduces the risk of students making assumptions about what they can and cannot do with AI in relation to their studies and assessments. It also establishes the consequences of the misuse of AI.

Additionally, trainers should remind students of AI expectations throughout their course, such as before undertaking assessments.

General Guidelines

Generative AI may be used to support research and idea generation and to enhance the learning experience. Where AI has been used, students should:

• Provide accurate referencing/a declaration AI has been used as part of learning or research activities

• Submit final submissions in their own words, to ensure they have applied their own critical and logical thinking skills

• Refer to the Student Artificial Intelligence (AI) Usage Policy for a detailed outline of acceptable and unacceptable use of AI at Strategix. Trainers must also familiarise themselves with this policy and direct students to it for detailed guidance.

Misuse Detection

Strategix trainers are encouraged to use AI detection tools to assist in the uncovering of AI in students' work and assessment submissions.

Specifically, Strategix recommends:

• Using the free software tool GPTZero if a trainer is concerned about the validity of a student's work - this tool can be used by inserting the student's response into the software, which will scan it for phrases or wording that are likely to be AI-generated

• Developing and recognising their students' 'voice' to be able to identify wording that is inconsistent or does not sound like the student.

If a trainer suspects work is not written by the student, the trainer should meet with them and ask questions or have the student explain a concept they have written about. If it is AI, it is unlikely the student will be able to defend their position.

Nursing

In the context of Nursing, there are two knowledge testing opportunities, as theory assessment is followed by clinical skills assessment, whereby an additional round of knowledge questioning will occur. If a student has plagiarised or cheated in their work, they will lack the critical thinking skills to pass this round of questioning, and further investigation into their academic conduct should follow.

Consequences of Misuse

If misuse of AI is suspected, students should first be reminded of the student rules relating to misuse of AI before being provided the opportunity to resubmit their assessment/the affected part/s in their own words.

If repeated undisclosed use of AI or misuse of AI occurs, trainers must refer to and follow the Student Misconduct Policy and Procedure.

Confidential Information

Both trainers and students must never enter any confidential, personal or otherwise sensitive information into AI-generative tools, such as:

• Names

• ID numbers

• Assessment questions

• Personal details

• Health information.

For a full list of examples and guidance, refer to the Student Artificial Intelligence (AI) Usage Policy.

Fact-Checking

If AI has been used to facilitate learning or for research purposes, the information generated must always be fact-checked.

Although AI is a useful tool, AI-generated content:

• Is not considered a reliable source of information, as it may not be accurate or current

• Must always be verified through independent research using reliable sources.

Avoiding/Preventing Bias

All users of AI must practice caution regarding bias:

• AI outputs may reflect commercial or political prejudices

• The student is considered responsible for any work they submit.

Referencing

When used in assessments, AI must only be used for research questions - not knowledge-based questions. Where AI has been used, students must refer to the APA 7th referencing style:

• In-text - AI model, Year of version used. For example:

  • (OpenAI, 2025)

  • OpenAI (2025)

  • (Microsoft, 2025)

  • Microsoft (2025).

• End-of-text - Author of AI model used. (Year of AI model used). Name of AI model used (Version of AI model used) [Type or description of AI model used]. Web address of AI model used. For example:

  • Open AI. (2025). ChatGPT (September 24 version) [Large language model]. https://chatgpt.com/

  • Microsoft. (2025). Copilot [Large language model]. https://copilot.cloud.microsoft/

Policy Review

This policy is reviewed by Strategix Training Group every 12 months to ensure it remains current and reflects the rapidly changing landscape in technologies and AI capabilities, as well as the surrounding laws that are applicable.

• Student Artificial Intelligence (AI) Usage Policy

• Student Code of Conduct (located in Handbooks)

• Student Misconduct Policy and Procedure.