OVERVIEW

Table of Contents

Table of Contents
1 Insurance Register Policy 1.1 Sharing and Use of Insurance Documents 1.2 Maintaining Insurances 2 Register of Insurances

Status	CURRENT
Classification*	INTERNAL CONFIDENTIAL
Department	ALL
Review	Dec 1, 2024
Notes

*See Information classification policy

POLICY

Insurance Register Policy

Sharing and Use of Insurance Documents

The insurances are confidential and must not be shared externally unless required by regulatory authorities and where it is required for vocational placement or workplace training and prior approval has been provided to share with the 3rd party. Any misuse of documents will result in disciplinary action.

Maintaining Insurances

Insurances are renewed by the accounts department and provided to quality to maintain this register with the most up-to-date version. the Quality Calendar has and must maintain annual reminders to update documents and to send them to relevant state authorities.

Register of Insurances

State	Name / Type	Requirements and Use	Currency Period	File

State	Name / Type	Requirements and Use	Currency Period	File
All	Professional Indemnity Insurance	Requirement: Accounts to reinstate any insurance once it lapses or if the cover is exhausted. Send to WA once renewed: Training.Markets@dtwd.wa.gov.au Also a requirement under EST deed - Insurance declaration to be actioned each financial year - see Employability Skills Training Policy and Procedure Use: Professional Indemnity Needed for Diploma of Nursing - QLD health deed	13/06/24 - 13/06/25
All	Public Liability Insurance	Requirement: Accounts to reinstate any insurance once it lapses or if the cover is exhausted. Send to WA once renewed: Training.Markets@dtwd.wa.gov.au Also a requirement under EST deed - Insurance declaration to be actioned each financial year - see Employability Skills Training Policy and Procedure Use: Public Liability	13/06/24 - 13/06/25
All	Voluntary Workers Insurance	Requirement: Accounts to reinstate any insurance once it lapses or if the cover is exhausted. Use: All persons undertaking authorised work experience with the Insured. The coverage afforded by this policy shall only apply whilst an Insured Person is engaged in voluntary work authorised by and under the control of the Insured including direct uninterrupted travel to and from such voluntary work.	13/06/24 - 13/06/25
All	Commercial Vehicle Insurance	Requirement: Accounts to reinstate any insurance once it lapses or if the cover is exhausted. Also a requirement under EST deed - Insurance declaration to be actioned each financial year - see Employability Skills Training Policy and Procedure	13/06/24 - 13/06/25
All	Property Insurances	Requirement: Accounts to reinstate any insurance once it lapses or if the cover is exhausted.		Files kept by Accounts
QLD - Nursing	Cyber Protection	Requirement: Accounts to reinstate any insurance once it lapses or if the cover is exhausted. Also a requirement under EST deed - Insurance declaration to be actioned each financial year - see Employability Skills Training Policy and Procedure Needed for Qld Health Deed for Nursing students	13/06/204 - 13/06/25
QLD	Workcover Insurance	Requirement: Accounts to reinstate any insurance once it lapses or if the cover is exhausted. Upload to Vocational Placement host portals, eg AESC once received (refer to email notifications) Also a requirement under EST deed - Insurance declaration to be actioned each financial year - see Employability Skills Training Policy and Procedure Use: Provides cover under the Workers' Compensation and Rehabilitation Act 2003 for their: legal liability for compensation; and legal liability for damages.	01/07/24 - 30/06/25
NSW	Workcover Insurance	Requirement: Accounts to reinstate any insurance once it lapses or if the cover is exhausted. Upon renewal, this insurance must be uploaded annually to the NSW Portal by Danah Smallwood (Note, portal is not working at present, need to email the Certificate through to NSW Customer Service to upload on our behalf.) Also a requirement under EST deed - Insurance declaration to be actioned each financial year - see Employability Skills Training Policy and Procedure Use: The policy of insurance covers the full amount of the employer’s liability under the Workers Compensation Act 1987 (NSW)	30/06/24 - 30/06/25
SA	Workcover Insurance	Requirement: Accounts to reinstate any insurance once it lapses or if the cover is exhausted. Upload to Vocational Placement host portals, eg Smarttek once received (refer to email notifications) Also a requirement under EST deed - Insurance declaration to be actioned each financial year - see Employability Skills Training Policy and Procedure Use: Workcover Insurance	30/06/24 - 30/06/25
WA	Workers' Compensation Insurance	Requirement: Accounts to reinstate any insurance once it lapses or if the cover is exhausted. Send to WA: Quality to provide a copy of the current certificate of currency to the DTWD within 10 days of said insurance being issued - Training.Markets@dtwd.wa.gov.au Also a requirement under EST deed - Insurance declaration to be actioned each financial year - see Employability Skills Training Policy and Procedure Use: Workers' Compensation	30/09/24 - 30/09/25

STANDARDS AND REGULATORY REQUIREMENTS

Authority	National - ASQA NSW WA - DTWD QLD - DESBT	See Funding
Regulatory Documents	Standards for RTO’s Clause 7.4 Smart and Skilled Contract T&C’s Clause 20 Business Rules Clause 16.1 SAS Contract T&C EST Deed 2022-2027	List the Contract, audit evidence requirements, standards etc. and the applicable section or clause from each document
Approved By	Name here	Details / Decisions: