Policy:
While studying with Strategix, students must maintain satisfactory course progress. This is a condition of enrolment and for international students, a condition of their student visa.
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Students who do not satisfactorily completed 100% of the required assessment parts by the end of the UoS or due date are defined as being ‘at risk’. At risk students are assigned a risk rating of either Low Risk or High Risk.
Risk Rating | Description |
Low Risks | Majority of Assessment activities completed and are able to catch up during breaks or subsequent UoS |
High Risks | Incomplete assessment unable to be caught up in subsequent UoS |
Situation | Description | Risk Rating |
Low Risk + Low Risk | Was Low Risk in prior UoS and is also Low Risk in a consecutive UoS | Low |
Low Risk + High Risk | Was Low Risk in prior UoS and is High Risk in a consecutive UoS | High |
High Risk + Low Risk | Was High Risk in prior UoS and is Low Risk in a consecutive UoS | Low |
High Risk + High Risk* | Was High Risk in prior UoS and is High Risk in a consecutive UoS | High |
* High Risk International students who fail to follow the Intervention Plan for consecutive unit of studies will receive an Intention to Report email.
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(Completed subjects / Course requirements) = Course progress
For example:
Completed subjects* | Required Subjects | Course progress | Risk rating |
3 | 6 | 50% | High |
UoS1 = 3 + UoS2 = 4 | UoS1 = 5 + UoS2 = 6 | 63% | High |
UoS1 = 4 + UoS = 5 | UoS1 = 5 + UoS = 6 | 81% | Low |
5 | 5 | 100% | Not at risk |
*Where a subject includes Vocational Placement, if the ‘required’ assessment activities/parts are complete at the end of the UoS, it is determined as being complete at the time of assessment
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A simplified view/workflow of the procedure is displayed in Appendix A of this document.
Procedure:
Steps | Person Responsible |
Recording/Monitoring Course Progress | Trainer/Assessor, Administrative Assistant |
Meetings and Intervention Strategy | Trainer/Assessor, Management |
Post Intervention - Ongoing Monitoring | Trainer/Assessor, Management |
Appeals and Withdrawal | Trainer/Assessor, Management |
Reporting Student (International Students only) | Student Liaison Officer, Management |
Recording/Monitoring Course Progress
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Trainers and administrators access information through the Assessment platforms and Student Management System, including, but not limited to:
Source | Information | Factors/Questions |
aXcelerate | Enrolment status | Current enrolment |
Course information | Course start and end date, Unit of Study information | |
Subjects | Subject outcomes previously completed, CT’s | |
Competencies | Subject outcomes previously completed, CT’s | |
Attendance | Attendance at college/academy | |
Cloud Assess | Student login | Student completed work |
Assessment activities | Progress of assessment activity (submitted, in progress, not/satisfactory) | |
Subjects | Subject outcomes previously completed, CT’s | |
Competencies | Attendance at college/academy | |
Moodle | Student login | Student completed work |
Learner and Assessment activities | Progress of assessment activity (submitted, in progress, not/satisfactory) | |
Subjects | Subject outcomes previously completed, CT’s | |
Competencies | Attendance at college/academy |
If the course progress equals 100% percent, the student in on track.
Risk Rating | Email to Send |
Low Risk | Progression Support |
High Risk | Intervention Meeting Request |
Unresolved Low Risk + Low Risk | Progression Support |
Unresolved Low Risk + High Risk | Intervention Meeting Request |
Unresolved High Risk + Low Risk | Progression Support |
Unresolved High Risk + High Risk | Intervention Meeting Request |
x2 consecutive unresolved High Risks | Cancellation Warning (Domestic) or Intention to Report (International) |
Any students identified as being a low risk, are to be sent a Progression Support email. The email contains a reminder of progression requirements and either; outlines what the student is required to complete and by what date. or request for the student to attend an Intervention Meeting to formally address any concerns. The email is sent via aXcelerate by the trainer/assessor and academy/college manager.
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Once the timeframe specified in the Progression Support email or the Intervention Plan has passed or the student catches up with the required assessment/s (whichever comes first), the trainer determines the outcome of the intervention and follows the required action:
Outcome of Students Progress | Action Required | Subsequent actions |
Resolved Low or High Risk | ‘Catch-up’ or Intervention Plan completed and no further action required. | Extension |
Unresolved Low Risk | *Process continues as per Step 1. | Extension |
Unresolved High Risk | Cancelling or Reporting | |
x2 consecutive unresolved High Risks | **Cancellation Warning (Domestic) or Intention to Report (International) | Cancelling or Reporting |
*Extension
If a student has met the requirements of the Intervention Plan but still requires more time they may be eligible for an extension. Extensions are applied as per the student handbook and the Conducting Assessment Policy and Procedure. Where an extension involves an international student the CoE will be affected. The decision to extend a CoE is determined on a case by case basis and may require a new student visa. From further information around international students and extensions refer to Appendix 3.
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The International Manager will notify the student immediately and the student will be reported for unsatisfactory course progress as soon as practicable through PRISMS.
Related Documents:
International Prospectus
Student Handbook
STG 1.012 - Student Complaints and Appeals Policy and Procedure
National Vocational Education and Training Regulator Act 2011 (Cth)
Education Services for Overseas Students (ESOS) Act 2000 (Cth)
Education Services for Overseas Students (ESOS) Regulations 2001 (Cth)
National Code of practice for providers of Education Services for Overseas Students 2018 (Cth)
Standards Reference:
Standard | SNR | CRICOS | ESOS | S&S | S4A | PQS | U/C | AQF |
1.8 to 1.12 | 6, 8 |
Glossary:
Term/Statement | Explanation |
CoE | Confirmation of Enrolment |
DIBP | The Australian Department of Immigration and Border Protection |
DoS | Director of Studies |
Intervention Plan | The strategy used to assist students who are at risk of falling under the minimum level of satisfactory progress as defined in this document |
PRISMS | Provider Registration and International Student Management System |
Unit of Study (UoS) | Strategix uses the term ‘Unit of Study (UoS)’ to define a study period within a course. The Unit of Study contains multiple subjects |
At Risk | When a student has not demonstrated competency in fifty percent (50%) or more of enrolled subjects in one (1) unit of study. |
Unsatisfactory Course Progress | When a student has not demonstrated competency in fifty percent (50%) or more of enrolled subjects in two (2) consecutive units of study. |
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Extensions are applied as per the student handbook. Where an extension involves an international student the CoE will be affected. The decision to extend a CoE is determined on a case by case basis and may require a new student visa.
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