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*See Information classification policy

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Excerpt
nameGrievances - Student Handbook

Grievances and Complaints

Strategix encourages students to informally resolve complaints/appeals as the majority of situations can be addressed and resolved at this level. In the event that a complaint/appeal arises, Strategix requests that students first speak to their Trainer/Assessor or Administrative Assistant.

If the issue cannot be resolved informally, a more formal Grievance Procedure can be undertaken. Please refer to Complaints and Appeals Information Sheet for further details.

If a student wishes to make an external appeal, they can do so but they must consider that in most cases, the purpose of the external appeals process is to consider whether Strategix has followed its policies and procedures, rather than make a decision in place of Strategix.

...

Info

POLICY

Learner Support Policy

This policy and procedure outline the process of identifying individual learner needs and providing further support.  Strategix  Strategix aims to provide fair and equal opportunity to all students who wish to enrol in a course of study*. Each person within Strategix (Appendix A) has a responsibility to ensure that each student is given the opportunity and support to enrol into and attempt/complete any certified subject or qualification.

Student support needs include a variety of areas where students may require assistance, students may require assistance in the following areas:

  • Language Literacy and Numeracy

  • Personal situation/status

  • Mental health

  • Disability and medical conditions

  • Learning

  • Financial

Avenues for additional support are listed in Appendix B. Support for students will be identified individually and reasonable adjustments made where the situation permits (Appendix C).

 

Strategix has an obligation to all of its students to provide a safe and positive learning experience in an inclusive environment and will assist students to achieve their educational goals to the best of its ability.

 

In accordance with the Inclusive Practice Policy, Strategix support staff, trainers and assessors must always consider the four principles of Inclusive Learning during the day to-day delivery of a course.

 

Foundation skills are fundamental to a person’s participation in the workplace and in education and training. They are a combination of language, literacy and numeracy (LLN) skills and employability skills.

 

...

Foundation Skills

...

Foundation Skills in Unit of Competency

...

LLN Skills:

  • Listening

    Speaking

    Reading

    Writing

    Digital literacy

    Use of mathematical ideas

...

LLN Skills

  • Learning

    Reading

    Writing

    Oral communication

    Numeracy

...

Employability skills:

  • Collaboration

    Problem solving

    Self-management

    Learning

    Information and communication technology.

...

Employability skills

  • Navigate the world of work

    Interact with others

    Get the work done

 

Strategix has implemented a variety of measures to assist students in their journey.

 

 

During the enrolment process team members will ensure that students have:

  • Enrolled in a course at the appropriate level

    Enrolled in a course that matches their vocational aspirations

    Received all information pertaining to the chosen course of study including the responsibilities of all parties involved in the training and assessment procedure.

 See Support Personnel below for more information.

Expand
titleSupport Personnel

Support Personnel

Strategix team members are allocated roles and responsibilities to assist in the identification and application of learner special requirements and support needs. Team members are trained in responding to learner issues and will refer students to external professionals when not qualified or skilled to do so.

Job Title

Responsibility

Support Type

Enrolment Officer

  • Capture student information

  • Accurately enrol students into the right course and level

  • Identify any learner requirements or support needs

  • Record and report identified needs

  • Refer to external support services where required

  • Works with student to help them understand information around funding

  • Recording of Language, Literacy and Numeracy support from enrolment

  • Recording of and Referring for Study Support

  • Course preparedness

Administrative Assistants (Course Coordinator, Student Liaison Officer, Student Support Officer)

  • Confirms enrolment with student

  • Identify RPL and Credit Transfer Opportunities

  • Initiate a learner Support Plan

  • Refer to external support services where required

  • Enrolment Support

  • Language, Literacy and Numeracy recommended services

Councillor

  • Student Support

  • Handling of informal complaints and appeals

  • Initiate a learner Support Plan

  • Refer to external support services where required

  • Transition, Welfare and Study Support

  • Grievance Support

  • Course progress and attendance support

  • Accommodation issues

Facilitator

  • Training students

  • Assessing students work

  • Handling of Informal complaints

  • Organising of resources, equipment and training facilities in training locations

  • Industry currency/engagement

  • Educational and support services for Training and Assessment

  • Study Support

  • Skills for Employment

  • Language, Literacy and Numeracy support

  • Grievance Support

Curriculum

  • Creating learner materials

  • Insuring educational and support services for training and assessments are in line with packaging rules

  • Study Support

  • Language, Literacy and Numeracy recommended services

Department Manager

(Director of Studies)

  • Handling of formal complaints and appeals

  • Allocation of resources

  • Student Management

  • Approving Student Support

  • Grievance Support

  • Welfare Support, Study Support, Skills for Employment

*If a student has ingrained physical or LLN deficiencies and/or if the adjustments to either training or assessment resources or tools compromise Strategix or the subject Training Package, we shall not allow the student to participate in their course, and will direct them toward additional assistance or external programs. This may specifically apply to students undertaking High-Risk Work licencing assessments.

 

Info

PROCEDURE

Procedure:

Overview

...

Step

...

Task/Document

...

Academy

...

Workplace

...

College

...

International

...

Person Responsible

...

1

...

Enrolment Form

...

P

...

P

...

P

...

P

...

Enrolment Officer

...

1

...

GTE Questionnaire

...

O

...

O

...

O

...

P

...

Enrolment Officer, Trainer and Assessor

...

2

...

Language Literacy Numeracy Test

...

P

...

P

...

P

...

P

...

Enrolment Officer, Trainer and Assessor

...

2

...

Student Questionnaire

...

P

...

O

...

O

...

O

...

Enrolment Officer, Trainer and Assessor

...

3

...

Learner Needs Identification

...

P

...

P

...

P

...

P

...

Enrolment Officer

...

3

...

Training and Support Plan (formal)

...

P

...

O

...

O

...

O

...

Enrolment Officer

...

3

...

Training and Support Plan (in formal)

...

P

...

O

...

O

...

O

...

Enrolment Officer

...

4

...

Support process

...

P

...

P

...

P

...

P

...

Trainer and Assessor

...

4

...

Milestones/Monitoring

...

P

...

P

...

P

...

P

...

Trainer and Assessor

 

1.       Enrolment

Students have the opportunity at enrolment to self-report their individual learner need via the enrolment form. The enrolment form questions the student as to any required assistance needed to complete the course.

 

After the enrolment form is complete, students are quizzed verbally about their suitability to complete studies in the relevant delivery mode (online, face to face etc). Students are asked a number of questions around the suitability including:

  • Suitability for course (eg. Driver Operations and licencing limitations)

    Suitability to participate in training and assessment activities (Appendix D)

 

International Students are required to complete the GTE questionnaire during the enrolment to assess their suitability to study in Australia and more specifically at Strategix.

 

The GTE covers assessment of the student’s current English Proficiency levels and determines if the student requires an English course prior to commencing the Vocational Education and Training (VET) course.

 

Results can be found in the Strategix International - GTE Questionnaire (Responses).

 

2.       Learner Needs Assessment (LNA)

Students will participate in a LNA to identify their support requirements. Areas addressed in the LNA may include foundation skills listed in Appendix E.

 

Students may also be required to meet specific course requirements that can be found in Appendix D.

 

Each student must attempt to complete an LLN indicator included within the enrolment or induction process (online or hard copy assessment tool).

 

LNA Tools

...

Cohort

...

LNA Tool

...

Source

...

Academy

...

LLN Robot

...

Online

...

Workplace

...

LLN

...

Training Materials

...

College

...

Pre-requisites* and BKSB

...

Online

...

International

...

Pre-requisites* and BKSB

...

Online

*Detailed in individual procedure/s but may include minimum English study standards or English levels

 

The following actions may be selected after the student has attempted the LLN Indicator:

  • The student requires further LLN assistance from the school / LLN provider

    The student requires assistance during the course to help them participate in training and assessment

    The student requires reasonable adjustments to the training and assessment process

    The student does not require any further assistance in the course at this stage.

 

3.       Training and Support Plan

In instances where a student requires additional assistance to participate in the course, Strategix will develop a training and support plan to accommodate the students individual requirements. The student cohort will determine the detail required in the Training and Support Plan.

 

For Example, if the student is in the academy and requires assistance through Skills for Work a formal plan is developed. If a student in the workplace is identified as requiring assistance with LLN, the trainer will determine the actions and proceed with the training, reasonable adjustment or other action and continue the training (In formal plan)

 

A training and support plan may contain the following:

  • Support needs

    Attendance requirements

    Delivery location

    Qualification details

    Unit selections.

Additional support options may include:

  • Enrolling into a foundation skills course where applicable units can be linked to the Core Skills for Work Developmental Framework.

    Enrolling into a foundation skills course where applicable units can be linked to the Australian Core Skills Framework

    Reasonable adjustment to the training and assessment process in order to assist the student (Appendix C)

    Internal assistance

    Referral to an external assistance network (no referral charge/s to the student).

 

If the registered provider refers the student to external support services, the registered provider must not charge for the referral.

 

4.       In-Course Support and Monitoring

If sufficient skills have been demonstrated with minor deficiencies, in-course support maybe provided to each student in the area to improve. Students should be monitored during the course and identify if any individual assistance may be required during the remaining training and assessment process.

 

Where consistent with course requirements, students with concerns about having insufficient language, literacy and/or numeracy skills to complete the course, may be provided with adjusted course materials and assessment strategies that assist them in meeting qualification requirements through other methods.

 

As part of providing in course support, trainers and administration team members must identify and monitor any additional problems that are not academic related, including:

  • Attendance requirements

    Accommodation issues

    Personal situations.

 

Learners are afforded support via their trainers, but may also contact their counsellor, course coordinator, student liaison officer or the student support officer. Alternatively they may contact the specific support service/s independently. These services are provided at no additional cost to the student.

 

Related Documents:

Student Handbook

Enrolment Form

GTE Questionnaire

Learner Support Record

LLN – Internal

Induction Checklist

 

Standards Reference:

...

Standard

...

SNR

...

CRICOS

...

ESOS

...

S&S

...

S4A

...

PQS

...

U/C

...

AQF

...

1.7, 4.1, 5.4, 6.1-6

...

2.1, 2.2, 6.1-3, 6.5-6

...

 

...

7.F

...

 

...

4, 5

...

2.1.1

...

1.3, 1.7, 5.2

 

Glossary:

...

Term/Statement

...

Explanation

...

LLN

...

Language, Literacy and Numeracy

...

GTE

...

Genuine Temporary Entrant

...

Reasonable Adjustment

...

Reasonable adjustment in VET is the term applied to modifying the learning environment or making changes to the assessment method/s to assist a learner with a disability or impairment. A reasonable adjustment can be as simple as changing classrooms to be closer to amenities, or installing a particular type of software on a computer for a person with vision impairment.

 

Reasonably adjusting training and assessment for access and equity reasons may be, but not be limited to:

·      Oral questioning – Scribing

·      Demonstration only assessments

·      Physical compromises

·      Simulated workplace environments

...

Support Services

...

Strategix trainers and support officers provide students with real time assistance with any learner support needs. Further assistance may be sourced from a third party if required.

 

These services include:

·      Career Assessment. Assessing the student's innate interests and personality to allow the student to make informed choices about their career plans and the course that is right for their needs.

·      Flexible Assessment Procedures. Our strategies allows for students to demonstrate outcomes in appropriately diverse ways.

·      Language Literacy and Numeracy Assistance. We can assist with LLN barriers and/or help students’ access appropriate specialised support.

·      Learning Support.  We provide a mentoring service to assist students to develop the learning skills they will need to be successful in their studies, such as:

o  Goal setting

o  Time organisation and motivation

o  Exam preparation, exam anxiety control

o  Essay/report writing

o  Getting back to study

·      Student Welfare.  We will endeavour to provide welfare and guidance to all students/course participants wherever possible or direct students to external support services.

 

 

Appendix A – Support Personnel

Strategix team members are allocated roles and responsibilities to assist in the identification and application of learner special requirements and support needs. Team members are trained in responding to learner issues and will refer students to external professionals where they are not qualified or skilled to do so.

...

Job Title

...

Responsibility

...

Support Type

...

Enrolment Officer

...

·         Capture student information

·         Accurately enrol students into the right course and level

·         Identify any learner requirements or support needs

·         Record and report identified needs

·         Refer to external support services where required

·         Works with student to help them understand information around funding

...

·         Recording of Language, Literacy and Numeracy support from enrolment

·         Recording of and Referring for Study Support

·         Course preparedness

...

Administrative Assistant (Course Coordinator, Student Liaison Officer, Student Support Officer)

...

·         Confirms enrolment with student

·         Identify RPL and Credit Transfer Opportunities

·         Initiate a learner Support Plan

·         Refer to external support services where required

...

·         Enrolment Support

·         Language, Literacy and Numeracy recommended services

...

Councillor

...

·         Student Support

·         Handling of informal complaints and appeals

·         Initiate a learner Support Plan

·         Refer to external support services where required

...

·         Transition, Welfare and Study Support

·         Grievance Support

·         Course progress and attendance support

·         Accommodation issues

...

Facilitator

...

·         Training students

·         Assessing students work

·         Handling of Informal complaints

·         Organising of resources, equipment and training facilities in training locations

·         Industry currency/engagement

...

·         Educational and support services for Training and Assessment

·         Study Support

·         Skills for Employment

·         Language, Literacy and Numeracy support

·         Grievance Support

...

Curriculum

...

·         Creating learner materials

·         Insuring educational and support services for training and assessments are in line with packaging rules

...

·         Study Support

·         Language, Literacy and Numeracy recommended services

...

Department Manager (Director of Studies)

...

·         Handling of formal complaints and appeals

·         Allocation of resources

·         Student Management

·         Approving Student Support

...

·         Grievance Support

·         Welfare Support, Study Support, Skills for Employment

Appendix B – Emergency Services and Support Services

...

nameSupport/Emergency Contacts - Student Handbook

...

Provider

...

Contact Details

...

Support type

...

National

...

Emergency Services

...

000

...

Emergency - For emergency and life threatening situations

...

Local Police (non-urgent)

...

131 444

...

Police attendance for non-urgent matters

...

Poisons Information Centre

...

131 126

...

Emergency - Provides advice on the management, assessment and treatment of poisonous products.

...

Centrelink - Services Australia

...

132 850

...

Language, Literacy and Numeracy Supplement Payments

...

Lifeline

...

13 11 14
http://www.lifeline.org.au/

...

24 hour crisis support and suicide prevention and mental health support services

...

Salvation Army

...

http://www.salvationarmy.org.au

...

Welfare - Support in a wide range of services

...

Kids Help Line

...

1800 55 1800

https://kidshelpline.com.au

...

Welfare - Offers 24/7 support support to individuals under 25 years old

...

1800 RESPECT

...

1800 737 732

...

Welfare - Sexual assault, domestic family violence counselling service

...

Translation Services

...

131 450

https://www.tisnational.gov.au/Help-using-TIS-National-services/Contact-TIS-National

...

Translation and Interpreting

...

Reading Writing Hotline

...

http://www.readingwritinghotline.edu.au   

1300 655 506

...

Reading and writing support

...

International Student Hotline

...

1300 363 079

...

General support

...

Department of Human Services

...

http://www.humanservices.gov.au/customer/services/centrelink/skills-for-education-and-employment  

...

Skills for Employment

...

Job Active Provider

...

13 62 68

https://jobsearch.gov.au/serviceproviders  

...

Employment opportunities

...

Adult Migrant English Program (AMEP)

...

https://immi.homeaffairs.gov.au/settling-in-australia/amep/about-the-program

...

Free service to help eligible migrants and humanitarian entrants learn English

...

Future Unlimited, Study in Australia

...

http://www.studyinaustralia.gov.au/

...

Planning departure, accessing support services, remaining visa compliant, working while studying, living costs & finding accommodation, health and safety.

...

Commonwealth Ombudsman

...

1300 362 072
International: +61 2 6276 0111

http://www.ombudsman.gov.au/about/overseas-student-ombudsman-landing-page  

...

Arbitration, complaints and concerns support

...

Queensland

...

Queensland Council for Adult Literacy

...

(07) 3878 9944

...

For adult members of the community to improve their literacy and numeracy skill

...

Brisbane Student Hub

...

1800 QSTUDY

https://www.studyqueensland.qld.gov.au/live-in-queensland/student-support

...

International student support service

...

New South Wales

...

NSW Family Services

...

02 9692 9999

...

Family and Community Services

...

Transport

...

http://www.transportnsw.info/

...

Public Transport

...

Victoria

...

Transport

...

http://www.ptv.vic.gov.au/journey

...

Public Transport

...

Western Australia

...

Adult Migrant English Program

...

1300 300 822

...

English language tuition

...

Career Centre

...

13 23 98

http://www.careercentre.dtwd.wa.gov.au/Pages/CareerCentre.aspx

...

Employment Opportunity’s

...

Jobs WA

...

https://jobs.wa.gov.au/

...

Employment

...

Library services

...

https://www.wa.gov.au/information-about/your-community/library-services

...

Study Support

...

Transport

...

https://www.wa.gov.au/information-about/your-community/transport

...

Public Transport

...

Office of Multicultural Interests

...

(08) 6551 8700

http://www.omi.wa.gov.au/

...

Community Services

...

Western Australian Police and Community Youth Centres

...

(08) 9277 4388

https://www.wapcyc.com.au

...

Youth Support

...

South Australia

...

Jobs SA

...

https://iworkfor.sa.gov.au

...

Employment Opportunity’s

...

Immigration South Australia

...

+61 (8) 8303 2420

http://www.migration.sa.gov.au/

...

Employment Opportunity’s, Information sessions

...

Community Support Services

...

https://www.sa.gov.au/topics/community-support

...

Community Support Services

...

Child and Family Welfare Association of SA

...

08 8305 4213

http://www.childandfamily-sa.org.au/

...

Child and Family Welfare

...

Adelaide Metro

...

1300 555 727

https://www.adelaidemetro.com.au/

...

Public Transport

...

ACT

...

Libraries

...

http://www.library.act.gov.au

...

Study Support

...

Community Services

...

http://www.communityservices.act.gov.au/ocyfs

...

Community Services

...

Belconnen Community Service

...

02 6207 2427
http://www.bcsact.com.au/

...

Housing, Disability support, Youth and Family Support, Childcare, Community Centre

...

Transport

...

http://www.transport.act.gov.au/

...

Public Transport

Appendix C – Reasonable Adjustment criteria

  • Look for opportunities to customise a unit of competency or a course with a view to allowing more flexibility.

    Provide learning materials, texts and handouts in an electronic format for greater accessibility.

    Modify teaching tools/tasks:

o   Substitute alternative tasks where existing ones pose a problem for a learner

o   Modify the presentation medium; for example, use visual, oral, print, demonstration and provide practice opportunities

o   Adapt the physical environment and equipment; for example, use audio-visual aids, specific furniture

o   Provide access to information and communication through assistive technologies, sign language interpreters, etc.

o   Make time-related changes – extend or otherwise alter timeframes for teaching and learning.

  • Provide learning materials, texts and handouts ahead of the class so:

o   Learners and support workers can become familiar with them beforehand

o   Arrangements can be made to have them converted to a different format, if needed.

Use generic, inclusive terms when constructing learning activities; for example, use ‘communicate’, ‘present’, ‘create’ instead of ‘speak’, ‘talk’, ‘listen’, ‘look’, ‘draw’ and ‘write’.

...

Student support needs include a variety of areas where students may require assistance, students may require assistance in the following areas:

  • Language, literacy and numeracy

  • Personal situation/status

  • Mental health

  • Disability and medical conditions

  • Learning

  • Financial.

Avenues for additional support include:

Excerpt
nameSupport/Emergency Contacts - Student Handbook

Provider

Contact Details

Support type

National

Emergency Services

000

Emergency - For emergency and life threatening situations

Local Police (non-urgent)

131 444

Police attendance for non-urgent matters

Poisons Information Centre

131 126

Emergency - Provides advice on the management, assessment and treatment of poisonous products.

Centrelink - Services Australia

132 850

Language, Literacy and Numeracy Supplement Payments

Lifeline

13 11 14
http://www.lifeline.org.au/

24 hour crisis support and suicide prevention and mental health support services

Salvation Army

http://www.salvationarmy.org.au

Welfare - Support in a wide range of services

Kids Help Line

1800 55 1800

https://kidshelpline.com.au

Welfare - Offers 24/7 support support to individuals under 25 years old

1800 RESPECT

1800 737 732

Welfare - Sexual assault, domestic family violence counselling service

Translation Services

131 450

https://www.tisnational.gov.au/Help-using-TIS-National-services/Contact-TIS-National

Translation and Interpreting

Reading Writing Hotline

http://www.readingwritinghotline.edu.au   

1300 655 506

Reading and writing support

International Student Hotline

1300 363 079

General support

Department of Human Services

http://www.humanservices.gov.au/customer/services/centrelink/skills-for-education-and-employment  

Skills for Employment

Job Active Provider

13 62 68

https://jobsearch.gov.au/serviceproviders  

Employment opportunities

Adult Migrant English Program (AMEP)

https://immi.homeaffairs.gov.au/settling-in-australia/amep/about-the-program

Free service to help eligible migrants and humanitarian entrants learn English

Future Unlimited, Study in Australia

http://www.studyinaustralia.gov.au/

Planning departure, accessing support services, remaining visa compliant, working while studying, living costs & finding accommodation, health and safety.

Commonwealth Ombudsman

1300 362 072
International: +61 2 6276 0111

http://www.ombudsman.gov.au/about/overseas-student-ombudsman-landing-page  

Arbitration, complaints and concerns support

Queensland

Queensland Council for Adult Literacy

(07) 3878 9944

For adult members of the community to improve their literacy and numeracy skill

Brisbane Student Hub

1800 QSTUDY

https://www.studyqueensland.qld.gov.au/live-in-queensland/student-support

International student support service

New South Wales

NSW Family Services

02 9692 9999

Family and Community Services

Transport

http://www.transportnsw.info/

Public Transport

Victoria

Transport

http://www.ptv.vic.gov.au/journey

Public Transport

Western Australia

Adult Migrant English Program

1300 300 822

English language tuition

Career Centre

13 23 98

http://www.careercentre.dtwd.wa.gov.au/Pages/CareerCentre.aspx

Employment Opportunity’s

Jobs WA

https://jobs.wa.gov.au/

Employment

Library services

https://www.wa.gov.au/information-about/your-community/library-services

Study Support

Transport

https://www.wa.gov.au/information-about/your-community/transport

Public Transport

Office of Multicultural Interests

(08) 6551 8700

http://www.omi.wa.gov.au/

Community Services

Western Australian Police and Community Youth Centres

(08) 9277 4388

https://www.wapcyc.com.au

Youth Support

South Australia

Jobs SA

https://iworkfor.sa.gov.au

Employment Opportunity’s

Immigration South Australia

+61 (8) 8303 2420

http://www.migration.sa.gov.au/

Employment Opportunity’s, Information sessions

Community Support Services

https://www.sa.gov.au/topics/community-support

Community Support Services

Child and Family Welfare Association of SA

08 8305 4213

http://www.childandfamily-sa.org.au/

Child and Family Welfare

Adelaide Metro

1300 555 727

https://www.adelaidemetro.com.au/

Public Transport

ACT

Libraries

http://www.library.act.gov.au

Study Support

Community Services

http://www.communityservices.act.gov.au/ocyfs

Community Services

Belconnen Community Service

02 6207 2427
http://www.bcsact.com.au/

Housing, Disability support, Youth and Family Support, Childcare, Community Centre

Transport

http://www.transport.act.gov.au/

Public Transport

Support for students will be identified individually and reasonable adjustments made where the situation permits. Reasonable adjustments include:

  • Look for opportunities to customise a unit of competency or a course with a view to allowing more flexibility

  • Provide learning materials, texts and handouts in an electronic format for greater accessibility.

  • Modify teaching tools/tasks:

    • Substitute alternative tasks where existing ones pose a problem for a learner

    • Modify the presentation medium; for example, use visual, oral, print, demonstration and provide practice opportunities

    • Adapt the physical environment and equipment; for example, use audio-visual aids, specific furniture

    • Provide access to information and communication through assistive technologies, sign language interpreters, etc.

    • Make time-related changes – extend or otherwise alter timeframes for teaching and learning.

  • Provide learning materials, texts and handouts ahead of the class so:

    • Learners and support workers can become familiar with them beforehand

    • Arrangements can be made to have them converted to a different format if needed.

  • Use generic, inclusive terms when constructing learning activities; for example, use communicate, present, create instead of speak, talk, listen, look, draw and write

Monitor the adjustments to ensure learner needs continue to be met.

Strategix has an obligation to all of its students to provide a safe and positive learning experience in an inclusive environment and will assist students to achieve their educational goals to the best of their ability.

In accordance with the Inclusive Practice Policy and Implementation, Strategix support staff, trainers and assessors must always consider the four principles of Inclusive Learning during the day-to-day delivery of a course. 

Foundation skills are fundamental to a person’s participation in the workplace and in education and training. They are a combination of language, literacy and numeracy (LLN) skills and employability skills.

Foundation Skills

Foundation Skills in Unit of Competency

LLN Skills:

  • Listening

  • Speaking

  • Reading

  • Writing

  • Digital literacy

  • Use of mathematical ideas.

LLN Skills

  • Learning

  • Reading

  • Writing

  • Oral communication

  • Numeracy.

Employability skills:

  • Collaboration

  • Problem solving

  • Self-management

  • Learning

  • Information and communication technology.

Employability skills

  • Navigate the world of work

  • Interact with others

  • Get the work done

Strategix has implemented a variety of measures to assist students in their journey.

During the enrolment process team members will ensure that students have:

  • Enrolled in a course at the appropriate level

  • Enrolled in a course that matches their vocational aspirations

  • Received all information pertaining to the chosen course of study including the responsibilities of all parties involved in the training and assessment procedure.

 

Info

PROCEDURE

Learner Support Procedure

Step

Task/Document

Academy

Workplace

College

International

Person Responsible

1

Enrolment Form

P

P

P

P

Enrolment Officer

1

GTE Questionnaire

O

O

O

P

Enrolment Officer, Trainer and Assessor

2

Language Literacy Numeracy Test

P

P

P

P

Enrolment Officer, Trainer and Assessor

2

Student Questionnaire

P

O

O

O

Enrolment Officer, Trainer and Assessor

3

Learner Needs Identification

P

P

P

P

Enrolment Officer

3

Training and Support Plan (formal)

P

O

O

O

Enrolment Officer

3

Training and Support Plan (in formal)

P

O

O

O

Enrolment Officer

4

Support process

P

P

P

P

Trainer and Assessor

4

Milestones/Monitoring

P

P

P

P

Trainer and Assessor

 

1.       Enrolment

Students have the opportunity at enrolment to self-report their individual learner need via the enrolment form. The enrolment form questions the student as to any required assistance needed to complete the course.

 

After the enrolment form is complete, students are quizzed verbally about their suitability to complete studies in the relevant delivery mode (online, face to face etc). Students are asked a number of questions around the suitability including:

  • Suitability for course (eg. Driver Operations and licencing limitations)

    Suitability to participate in training and assessment activities (Appendix D)

 

International Students are required to complete the GTE questionnaire during the enrolment to assess their suitability to study in Australia and more specifically at Strategix.

 

The GTE covers assessment of the student’s current English Proficiency levels and determines if the student requires an English course prior to commencing the Vocational Education and Training (VET) course.

 

Results can be found in the Strategix International - GTE Questionnaire (Responses).

 

2.       Learner Needs Assessment (LNA)

Students will participate in a LNA to identify their support requirements. Areas addressed in the LNA may include foundation skills listed in Appendix E.

 

Students may also be required to meet specific course requirements that can be found in Appendix D.

 

Each student must attempt to complete an LLN indicator included within the enrolment or induction process (online or hard copy assessment tool).

 

LNA Tools

Cohort

LNA Tool

Source

Academy

LLN Robot

Online

Workplace

LLN

Training Materials

College

Pre-requisites* and BKSB

Online

International

Pre-requisites* and BKSB

Online

*Detailed in individual procedure/s but may include minimum English study standards or English levels

 

The following actions may be selected after the student has attempted the LLN Indicator:

  • The student requires further LLN assistance from the school / LLN provider

    The student requires assistance during the course to help them participate in training and assessment

    The student requires reasonable adjustments to the training and assessment process

    The student does not require any further assistance in the course at this stage.

 

3.       Training and Support Plan

In instances where a student requires additional assistance to participate in the course, Strategix will develop a training and support plan to accommodate the students individual requirements. The student cohort will determine the detail required in the Training and Support Plan.

 

For Example, if the student is in the academy and requires assistance through Skills for Work a formal plan is developed. If a student in the workplace is identified as requiring assistance with LLN, the trainer will determine the actions and proceed with the training, reasonable adjustment or other action and continue the training (In formal plan)

 

A training and support plan may contain the following:


  • Support needs

    Attendance requirements

    Delivery location

    Qualification details

    Unit selections.


Additional support options may include:

  • Enrolling into a foundation skills course where applicable units can be linked to the Core Skills for Work Developmental Framework.

    Enrolling into a foundation skills course where applicable units can be linked to the Australian Core Skills Framework

    Reasonable adjustment to the training and assessment process in order to assist the student (Appendix C)

    Internal assistance

    Referral to an external assistance network (no referral charge/s to the student).

 

If the registered provider refers the student to external support services, the registered provider must not charge for the referral.

 

4.       In-Course Support and Monitoring

If sufficient skills have been demonstrated with minor deficiencies, in-course support maybe provided to each student in the area to improve. Students should be monitored during the course and identify if any individual assistance may be required during the remaining training and assessment process.

 

Where consistent with course requirements, students with concerns about having insufficient language, literacy and/or numeracy skills to complete the course, may be provided with adjusted course materials and assessment strategies that assist them in meeting qualification requirements through other methods.

 

As part of providing in course support, trainers and administration team members must identify and monitor any additional problems that are not academic related, including:

  • Attendance requirements

    Accommodation issues

    Personal situations.

 

Learners are afforded support via their trainers, but may also contact their counsellor, course coordinator, student liaison officer or the student support officer. Alternatively they may contact the specific support service/s independently. These services are provided at no additional cost to the student.

 

Related Documents:


Student Handbook

Enrolment Form

GTE Questionnaire

Learner Support Record

LLN – Internal

Induction Checklist


 

Standards Reference:

Standard

SNR

CRICOS

ESOS

S&S

S4A

PQS

U/C

AQF

1.7, 4.1, 5.4, 6.1-6

2.1, 2.2, 6.1-3, 6.5-6

 

7.F

 

4, 5

2.1.1

1.3, 1.7, 5.2

 

Glossary:

Term/Statement

Explanation

LLN

Language, Literacy and Numeracy

GTE

Genuine Temporary Entrant

Reasonable Adjustment

Reasonable adjustment in VET is the term applied to modifying the learning environment or making changes to the assessment method/s to assist a learner with a disability or impairment. A reasonable adjustment can be as simple as changing classrooms to be closer to amenities, or installing a particular type of software on a computer for a person with vision impairment.

 

Reasonably adjusting training and assessment for access and equity reasons may be, but not be limited to:

·      Oral questioning – Scribing

·      Demonstration only assessments

·      Physical compromises

·      Simulated workplace environments

Support Services

Strategix trainers and support officers provide students with real time assistance with any learner support needs. Further assistance may be sourced from a third party if required.

 

These services include:

·      Career Assessment. Assessing the student's innate interests and personality to allow the student to make informed choices about their career plans and the course that is right for their needs.

·      Flexible Assessment Procedures. Our strategies allows for students to demonstrate outcomes in appropriately diverse ways.

·      Language Literacy and Numeracy Assistance. We can assist with LLN barriers and/or help students’ access appropriate specialised support.

·      Learning Support.  We provide a mentoring service to assist students to develop the learning skills they will need to be successful in their studies, such as:

o  Goal setting

o  Time organisation and motivation

o  Exam preparation, exam anxiety control

o  Essay/report writing

o  Getting back to study

·      Student Welfare.  We will endeavour to provide welfare and guidance to all students/course participants wherever possible or direct students to external support services.

 


 

Appendix A – ppendix B –

Appendix C – Reasonable Adjustment criteria

 


 

Appendix D – Course Requirements

...