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titleEOI Requirements for Students

Students must provide 100 points of EOI to commence training.

Within the combination of EOI documents, students must be able to show their:

  • Full name

  • Photo

  • Date of birth

  • Current NSW residential address (if the student doesn’t reside in NSW, written approval must be sought from the Regulator prior to enrolling the student in a specified VET course for HRW)

  • Signature.

All EOI documentation must:

  • Be originals (photocopied or certified documents can’t be accepted. If a document was issued to the student electronically, e.g. a utility bill, this can be accepted)

  • Be in the same name (unless accompanied by a document issued by the Registry of Births, Deaths and Marriages verifying change of name)

  • Include the student’s full name

  • Be in English (unless accompanied by an English translation issued by a National Accreditation Authority for Translations and Interpreters (NAATI) accredited translator).

*Bank statements, credit cards and savings account cards issued by an overseas institution can only be accepted if the:

  • Issuing institution has representation in Australia

  • Statement or card is in English.

Points for EOI documents

Document Type

Document

Points

Primary documents (use only ONE)

  • Australian Birth Certificate

70

  • Passport - Australian or international (current or expired within last two years)

70

  • Australian citizenship certificate.

70

Secondary documents (a combination can be used)

*More than one credit and savings account card (up to two) can be used if they are from different financial institutions.

**Documents must contain the student’s full name, not initials.

  • Current Australian driver’s licence

40

  • Current Australian learner driver’s licence/permit

40

  • Current Australian boat operator’s photo licence (only the Personal Watercraft Licence (PWC) issued in NSW with a photo is acceptable)

40

  • Current NSW firearms photo licence

40

  • Current Australian high risk work photo licence

40

  • Current state/territory proof of age or photo card (e.g. a NSW RMS issued photo card)

40

  • Australian defence or Police photo ID card

40

  • Department of Veterans Affairs card

25

  • Current Centrelink card

25

  • Property (council) rates notice

25

  • Property lease agreement

25

  • Home insurance papers

25

  • Utility bills – e.g. water, electricity, gas

25

  • Telephone account

25

  • Current Medicare card

25

  • Current motor vehicle registration or insurance papers

25

  • Credit/savings cards/bank statements.

25

Correctional facility

(This additional EOI only applies to Correctional Centre inmates who are being assessed in a correctional facility under the High Risk Work Licence authorisation regime.)

  • Correctional centre inmate MIN photo card

40

  • Correctional centre inmate MIN card

5

  • Letter of verification from NSW Corrective Services

25

  • Complete the a Student Declaration - see below

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Prior to enrolment in HRW Training, RTOs must have the student must declare if they:

  • Have had a WHS authorisation suspended or cancelled (expired authorisations are excluded) by any Australian certifying authority within the last five years

  • Have previously been convicted or entered into an enforceable undertaking under the WHS Act or WHS Regulation in NSW or a WHS law in another Australian jurisdiction

  • Have a residential address outside of NSW

  • Are hearing impaired and require a registered Auslan interpreter for an HRWL Assessment

  • Are an accredited HRWL Assessor.

...

If the Regulator approves the request we will receive a written approval notification including an exemption number, which must be provided to the HRWL Assessor conducting the Candidate’s assessment prior to the HRWL Assessment assessment commencing.

For interstate Candidates, Strategix or the HRWL Assessor must provide a copy of the Regulator’s written approval to the Candidate. If the Regulator refuses the exemption request, Strategix will be notified in writing and must not commence training or assessment of the Candidate.

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Conduct Forklift Assessment (NSW) Procedure

Delivering the Training

Required

action

actions

Person Responsible

1

Nominate appropriate trainers:

  • Seek written approval from the Regulator for a person to be a Trainer

  • and deliver HRW training. Only use a Trainer approved by the Regulator

to deliver HRW Training for the RTO

  • .

  • Notify the Regulator in writing within 14 days of any Trainer who is no longer authorised by

the RTO

  • Strategix to deliver HRW Training; or any change to a Trainer’s contact details; and

  • Ensure that all Trainers, at all relevant times, satisfy all requirements set out in the Agreement

The RTO

  • RTOs must only nominate a person for Regulator consideration as a Trainer who meets the minimum relevant Approved Training Course requirements and any other minimum requirements specified by the Regulator.

The RTO

  • RTOs must only use approved Trainers to deliver a

training

  • course.

Management

2

Schedule the training:

  • Register courses via the Online Environment (OLE) at least seven calendar days before the scheduled training commences, including:

    • Approved Training Course (i.e. by HRWL class), course dates, course start and finish times, training location, trainer, number of Candidates; and for online knowledge training modes only, enter into the ‘Comments’ field the delivery mode i.e. ‘Online’, the number of individually scheduled sessions within the course (i.e. 1 or more), the number of Candidates attending the course or each scheduled session in the course; and operable weblinks and any passwords required for the Regulator to access the training delivery system and the training course for audit and verification purposes.

  • Update OLE with any changes to scheduled training at least 48 hours prior to the training commencing.

Course coordinator

  • Complete and retain the student’s Evidence of Identity (EOI) forms.

Course coordinator

  • Give trainers a copy of the Conditions available at the time of delivery of HRW Training. The Conditions may be in electronic form provided they can be easily accessed and consulted.

Management/course coordinator

  • Provide each Candidate with a training evaluation form and request the form be completed by the Candidate and returned for analysis (RTOs may use their own form).

Trainer

Prior to Conducting Forklift Assessment

Steps

Person Responsible

1

3

Conduct checks to ensure student will be 18 years of age, or over, on the day the assessment is conducted, confirm student meets the minimum course LLN levels and ensure student provides the necessary EOI documentation.

Course coordinator (at time of enrolment)

4

Complete and retain the student’s Evidence of Identity (EOI)

2

forms.

Course coordinator

5

Ensure the student has completed the a Student/Candidate Declaration. (See declaration information above.)

Course coordinator (at time of enrolment)

3

6

Make an exemption request if required. - If student declares ‘Yes’ to any of the statements in Condition 14 of the Candidate Declaration, seek an exemption approval from the Regulator to enrol and/or assess the candidate (see information above for making an exemption request).

Management4

7

Give trainers a copy of the Conditions available at the time of delivery of HRW Training. The Conditions may be in electronic form provided they can be easily accessed and consulted.

Management/course coordinator

8

Provide each Candidate with a training evaluation form after training is delivered, and request the form be completed by the Candidate and returned for analysis (RTOs may use their own form).

Trainer

Conducting Forklift Assessment

1

Confirm with management that we have an affiliated HRWL Assessor approved and available to conduct the assessment.

Course coordinator5

2

Confirm that all resources required to conduct the assessment are available and safe for use. E.g. site/venue, plant, equipment and/or materials.

Trainer6

3

Ensure that notification of scheduled HRWL assessment is completed in the Regulator’s OLE system at least 48 hours prior to the assessment.

Course coordinator7

4

Provide timely written notification to the HRWL Assessor including:

  • A copy of Application for Assessment Notification issued from the OLE

  • The total number of students to be assessed

  • The full name of each student

  • Evidence that each student is ready for assessment (see information above on providing evidence)

  • Evidence that the resources required for assessment are available, safe for use and compliant.

Course coordinator8

5

Provide the HRWL Assessor with a copy of the student’s Statement of Training Completion, or alternate documentation confirming evidence of enrolment, date(s) training was completed, any competencies achieved, and students details etc.

Trainer/Course coordinator

After Conducting Forklift Assessment

Required Action

1

Person responsible

Issue all relevant certification to the student e.g. Statement of Attainment (SOA).

Course coordinator

2

Keep and retain record of all SOAs issued.

Course coordinator

3

Complete all other

required

training and assessment administrative requirements, including in the OLE or any other Regulator nominated digital management system.

Course coordinator

Note

Do not allow a student to retain their original National Assessment Instrument (NAI) paper(s).

Do not provide a student with a copy of an NAI or their completed NAI paper(s) after undertaking or attempting a HRWL Assessment.

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