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When delivering the licensed unit units TLILIC0003 and TLICLIC0004 or its equivalent in NSW, Strategix must abide by the Conditions to the Agreement for RTOs to Conduct High Risk Work License (HWRL) Assessments in NSW under the Work Health and Safety Regulation 2017 (NSW). We are also required to apply for registration/scope to deliver the unit in NSW by following the process listed on SafeWork NSW. Once registered, we can apply for additions of assessors and changes to scope.

The following represent the requirements relevant to maintaining registration with NSW to deliver this unitthese units:

  • Must maintain scope of registration with ASQA for the unit/course

  • Comply with the National Vocational Education and Training Regulator Act 2011 (the NVR Act), including the fit and proper person requirements in that Act, the ASQA Standards and all related requirements and directives

  • Comply with all components of the Vocational Education and Training (VET) Quality Framework

  • Must notify the Regulator of any events which may compromise, or impact upon, the RTO’s ability to deliver the Services to the required standard. The RTO must immediately notify the Regulator:

    • If Strategix ceases or intends to cease business, approval as a an RTO with ASQA or with any equivalent Australian state or territory authority is cancelled or suspended, or of any action taken or required to be taken by ASQA for the RTO to comply with the NVR Act

    • If Strategix, or any of its directors or Authorised Officers have or has had an approval to deliver WHS/occupational health and safety (OHS) authorisation services suspended, terminated or cancelled in another Australian jurisdiction

    • Of any Trainer who is identified as being suspended or cancelled as a WHS/OHS and/ or VET services provider in any Australian jurisdiction

    • Of any court conviction against the RTO, its directors, Authorised Officers or Trainers in Australia for a WHS/OHS offence or of any criminal offence of the RTO, its directors, Authorised Officers or Trainers

    • Of any suspected fraudulent or corrupt behaviour associated with the services as well as any reasonable suspicion or belief that the training and assessment process may be compromised by a Trainer, HRWL Assessor or Candidate

    • Of any attempted bribe or offer of a gift by any party in the delivery of the services

    • Of any identified breach of this Agreement by the RTO, its directors, Authorised Officers or Trainers.

  • The RTO must notify the Regulator in writing within 14 days of:

    • Any change of business ownership, change of address, contact details and/or registered business name or trading name, Authorised Officer(s)

    • Any RTO Personnel who is no longer approved by the RTO to use the Online Environment (OLE).

  • All UoC assessments must be coordinated by a trainer and conducted separately from the HRWL Assessments required by the Regulator.

  • Provide trainers with a copy of the Conditions available at the time of delivery of HRW Training. The Conditions may be in electronic form provided they can be easily accessed and consulted.

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  • Complete a Student Declaration - see below.

Student Declaration

The declaration is included in the student enrolment form. - Prior to enrolment in HRW Training, RTOs must have the student declare if they:

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For interstate Candidates, Strategix or the HRWL Assessor must provide a copy of the Regulator’s written approval to the Candidate. If the Regulator refuses the exemption request, Strategix will be notified in writing and must not commence training or assessment of the Candidate.

Info

PROCEDURE

Conduct Forklift Training and Assessment (NSW) Procedure

Required

actions

Actions

Person Responsible

Responsibility

1

Confirm appropriate trainer and affiliated HRWL Assessor are available.

Management

2

Schedule the assessment via the Online Environment (OLE) at least seven (7) calendar days before the assessment. Any changes to scheduled assessment must be made at least 48 hours prior to the assessment taking place.

Course coordinator

3

Complete checks:

  • No more than 20 Candidates in each training course

  • Confirm student will be 18 years of age, or older, on the day the assessment is conducted

  • Ensure the student has completed a Student/Candidate Declaration. (See notes on student’s file from enrolment.)

Course coordinator

4

Make an exemption request if required. - If student declares ‘Yes’ to any statements in the Candidate Declaration, seek an exemption approval from the Regulator to enrol and/or assess the candidate (see information above for making an exemption request).

Course coordinator

5

Enrol student in course

Course coordinator

6

Conduct Perform induction:

  • Have student complete the LLN test and LNA

  • Confirm student meets the minimum course LLN levels and complete the LNA spreadsheet, noting any support required

  • Inform student of EOI requirements.

Trainer

7

Deliver training as per course release schedule.

Trainer

8

Notify course coordinator of students that are competent in TLILIC0003 or TLILIC0004.

Trainer

9

Email the following details to the assessor and trainer 48 hours prior to the assessment:

  • A copy of Application for Assessment Notification issued from the OLE

  • The total number of students to be assessed

  • The full name of each student

  • Evidence that each student is ready for assessment (copy of the student’s Statement of Training Completion), or alternate documentation that includes:

    • Evidence of enrolment and RTO name

    • Date of course enrolment

    • Candidate’s full residential address

    • RTO’s approval number (as issued by the Regulator)

    • Specified VET course (Unit of competency).

  • Date(s) training was completed and any competencies achieved

  • Copies of any Candidate exemptions approved by the Regulator

  • LLN or any other additional support required by the Candidate to undertake the HRWL Assessment

  • Evidence that the resources required for assessment are available, safe for use and compliant.

Course coordinator

10

Assessment conducted:

  • Trainer confirms all resources are available and safe for use. E.g. site/venue, plant, equipment and/or materials

  • Assessor checks EOI for each student

  • Assessor conducts assessments and provides students with outcome.

Assessor and Trainer

11

Ask each Candidate to complete the training evaluation form when they receive it after training is delivered. The form will be sent to each candidate automatically upon completion of their training.

Trainer

12

Complete and issue SOA.

Course coordinator

13

Retain Candidate’s assessment records, including:

  • Exemption requests and outcome (if applicable)

  • Candidate’s completed application form to undertake HRWL assessment

  • Candidate’s original completed National Assessment Instrument (NAI) papers

  • Candidate’s copy of an issued Notice of Satisfactory Assessment/Assessment Summary (NSA/AS) form

  • Copy of a Candidate’s AIAS form (if applicable).

These are to be scanned and maintained securely with student’s Stategix records for at least 5 years.

Trainer and Course Coordinator

Note

Do not allow a student to retain their original National Assessment Instrument (NAI) paper(s).

Do not provide a student with a copy of an NAI or their completed NAI paper(s) after undertaking or attempting a HRWL Assessment.

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All assessment components for Partial and Cumulative Assessments must be completed on no more than three occasions with the full assessment completed within 7 days of the first date of assessment. The RTO must notify a separate HRWL Assessment for each part of a Partial or Cumulative Assessment via the OLE, including to insert at least the following information in the assessment notification ‘Comments’ free text field:

  • the The HRWL Assessment component (i.e. knowledge, and/or calculations and/or performance); and

  • any Any other special arrangements made for that component of the HRWL Assessment.

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