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Open student enrolment in aXcelerate and select Set All Subjects
Set all as N.R.
Set all units that had Time Online showing as W
Update hours for all Withdrawn units in aXcelerate student enrolment. Please note this must be a whole number, rounding up. Eg. 1hr, 30 mins would be entered as 2 hours.
Apply an appropriate withdrawn date by updating the activity end date for all units. The date of the withdrawn outcome must reflect either:
The date that the request was received by Strategix (student-initiated withdrawal), or
The date the withdrawal was finalised (Strategix initiated withdrawal).
Finalise the enrolment
Note: updating the end date of the units will close off the student’s access to them. The elearning portal link itself should not be deleted. When a withdrawn outcome is applied, the link should always be kept as it may need to be verified in the future. If a student re-enrols/transitions into a new course and requests for the previous course to be removed from their portal, please check with Quality before doing so.
Once subjects are updated the qualification is set to ‘cancelled’, there must not be an “Actual Completion” date recorded against the qualification and a Statement of Attainment is to be issued to the student as per the Issuance Policy and Procedure.
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Once all the above checks are complete the date of the withdrawn outcome must reflect the date that the request was received by Strategix (student-initiated withdrawal).
Note: For the eLearning portal (Moodle), updating the end date of the units will close off the student’s access to them. The elearning portal link itself should not be deleted. When a withdrawn outcome is applied, the link should always be kept as it may need to be verified in the future. If a student re-enrols/transitions into a new course and requests for the previous course to be removed from their portal, please check with Quality before doing so.
Once subjects are updated the qualification is set to ‘cancelled’ and there must not be an “Actual Completion” date recorded against the qualification and a Statement of Attainment is to be issued to the student as per the Issuance Policy and Procedure. A Confirmation of Withdrawal email is also sent to notify the student of the cancellation.
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