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Required Actions

Responsibility

1

Confirm appropriate trainer and affiliated HRWL Assessor are available.

Management

2

Schedule the assessment via the Online Environment (OLE) at least seven (7) calendar days before the assessment. Any changes to scheduled assessment must be made at least 48 hours prior to the assessment taking place.

Course coordinator

3

Complete checks:

  • No more than 20 Candidates in each training course

  • Confirm student will be 18 years of age, or older, on the day the assessment is conducted

  • Ensure the student has completed a Student/Candidate Declaration. (See notes on student’s file from enrolment.)

Course coordinator

4

Make an exemption request if required. - If student declares ‘Yes’ to any statements in the Candidate Declaration, seek an exemption approval from the Regulator to enrol and/or assess the candidate (see information above for making an exemption request).

Course coordinator

5

Enrol student in course

Course coordinator

6

Perform induction:

  • Have student complete the LLN test and LNA

  • Confirm student meets the minimum course LLN levels and complete the LNA spreadsheet, noting any support required

  • Inform student of EOI requirements.

Trainer

7

Deliver training as per course release schedule.

Trainer

8

Notify course coordinator of students that are competent in TLILIC0003 or TLILIC0004.

Trainer

9

Email the following details to the assessor and trainer 48 hours prior to the assessment:

  • A copy of Application for Assessment Notification issued from the OLE

  • The total number of students to be assessed

  • The full name of each student

  • Evidence that each student is ready for assessment (copy of the student’s Statement of Training Completion), or alternate documentation that includes:

    • Evidence of enrolment and RTO name

    • Date of course enrolment

    • Candidate’s full residential address

    • RTO’s approval number (as issued by the Regulator)

    • Specified VET course (Unit of competency).

  • Date(s) training was completed and any competencies achieved

  • Copies of any Candidate exemptions approved by the Regulator

  • LLN or any other additional support required by the Candidate to undertake the HRWL Assessment

  • Evidence that the resources required for assessment are available, safe for use and compliant. *

Course coordinator

10

Assessment conducted:

  • Trainer confirms all resources are available and safe for use. E.g. site/venue, plant, equipment and/or materials *

  • Assessor checks EOI for each student

  • Assessor conducts assessments and provides students with outcome.

Assessor and Trainer

11

Ask each Candidate to complete the training evaluation form when they receive it after training is delivered. The form will be sent to each candidate automatically upon completion of their training.

Trainer

12

Complete and issue SOA.

Course coordinator

13

Retain Candidate’s assessment records, including:

  • Exemption requests and outcome (if applicable)

  • Candidate’s completed application form to undertake HRWL assessment

  • Candidate’s original completed National Assessment Instrument (NAI) papers

  • Candidate’s copy of an issued Notice of Satisfactory Assessment/Assessment Summary (NSA/AS) form

  • Copy of a Candidate’s AIAS form (if applicable).

These are to be scanned and maintained securely with student’s Stategix Strategix records for at least 5 years.

Trainer and Course Coordinator

Note

Do not allow a student to retain their original National Assessment Instrument (NAI) paper(s).

Do not provide a student with a copy of an NAI or their completed NAI paper(s) after undertaking or attempting a HRWL Assessmentcompleted NAI paper(s) after undertaking or attempting a HRWL Assessment.

* RTOs must undertake a series of “pre-assessment” activities to ensure that Candidates undertaking and Assessors conducting a HRWL Assessment are safe from risk and harm and that all tasks in the NAI can be completed as per assessment requirements.

The RTO is responsible for ensuring and confirming that all resources required to conduct a HRWL Assessment are readily available, safe for use and compliant before the assessment begins. This responsibility cannot be delegated to the Assessor.

Compliance may be checked via audit and/or verification activities undertaken by SafeWork NSW.

Compliance action may include.

• Educative Advice

• Corrective Action

• Directed Engagement

• Suspension

• Cancellation

An RTO can ensure compliance by undertaking the actions detailed in the table below. The table outlines the SafeWork NSW expectations of actions undertaken by the RTO for every HRWL Assessment to meet the minimum plant and equipment requirements for each assessment. (The Fact Sheet from SafeWork NSW is attached at the bottom of this procedure, outlining the full details.)

HRW RTO Condition

SafeWork NSW expectation of compliant action

Condition 51

Prior to each HRWL Assessment, the RTO must confirm that the resources required to conduct the HRWL Assessment in the relevant HRWL class:

a. are readily available and safe for use, including, but not limited to, the site/venue, plant, equipment, and/or materials; and

b. are compliant and meet the full requirements to conduct the HRWL Assessment as prescribed for the relevant HRWL class in the Guide for Assessors and/ or the NAI

  • The RTO must carry out appropriate due diligence before every assessment.

  • This means having a process that ensures an RTO staff member consistently checks everything is available for a safe, compliant, and full licence assessment before every assessment.

  • Good practice would be to use a checklist so the required items can be marked off

  • If the RTO cannot confirm all required items for the assessment, the RTO must cancel the HRWL Assessment as it is unable to meet the requirements of Conditions 51 and 52.

Condition 52

Prior to each HRWL Assessment, the RTO must provide timely written notification to the HRWL Assessor including, but not limited to:

f. suitable evidence that the resources required to conduct the HRWL Assessment (see Conditions 51(a) and 51(b) above) have been determined as available, safe for use and compliant.

  • The RTO must have a process for providing the necessary written information to an Assessor before the assessment.

  • This could occur via email, OLE notification or hard copy documents and must include either:

    • A written declaration by the RTO to the Assessor that confirms the resources have been checked and are readily available, safe for use, compliant and meet the full requirements OR

    • A copy of the checklist(s) used to confirm the resources have been checked and are readily available, safe for use, compliant and meet the full requirements.

  • If asked to produce this information, the RTO must be able to do so. This means you must be able to show evidence of the email, OLE notification or the hard copy document provided to the assessor.

If you need to provide a partial or cumulative assessment to a student, or if a reassessment is required for a student, please see the below information.

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Authority

SafeWork NSW

Regulatory Documents

Conditions to the Agreement for RTOs to Conduct High Risk Work License Assessments in NSW under the Work Health and Safety Regulation 2017 (NSW)

View file
nameconditions-to-the-agreement-for-RTOs-to-conduct-high-risk-work-licence-asessments-oct-2022.pdf
View file
nameSWNSW[35785_23] - High Risk Work Licence (HRWL) Assessments - RTO confirmation of available resources & materials.pdf

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