| Required Actions | Responsibility |
|---|
| 1 | Confirm appropriate trainer and affiliated HRWL Assessor are available. | Management |
| 2 | Schedule the assessment via the Online Environment (OLE) at least seven (7) calendar days before the assessment. Any changes to scheduled assessment must be made at least 48 hours prior to the assessment taking place. | Course coordinator |
| 3 | Complete checks: No more than 20 Candidates in each training course Confirm student will be 18 years of age, or older, on the day the assessment is conducted Ensure the student has completed a Student/Candidate Declaration. (See notes on student’s file from enrolment.)
| Course coordinator |
| 4 | Make an exemption request if required. - If student declares ‘Yes’ to any statements in the Candidate Declaration, seek an exemption approval from the Regulator to enrol and/or assess the candidate (see information above for making an exemption request). | Course coordinator |
| 5 | Enrol student in course | Course coordinator |
| 6 | Perform induction: Have student complete the LLN test and LNA Confirm student meets the minimum course LLN levels and complete the LNA spreadsheet, noting any support required Inform student of EOI requirements.
| Trainer |
| 7 | Deliver training as per course release schedule. | Trainer |
| 8 | Notify course coordinator of students that are competent in TLILIC0003 or TLILIC0004. | Trainer |
| 9 | Conduct checks to ensure everything required for full licence assessment is available for use, safe and compliant. Create and use a checklist to record these checks Also create a written declaration to provide to the Assessor, confirming the resources have been checked and are readily available, safe for use, compliant and meet the full requirements Save the checklist and declaration to the student’s profile/portfolio. (If all required items for the assessment can't be confirmed, cancel the assessment until all requirements can be met.)
| Trainer |
| 10 | Email the following details to the assessor and trainer 48 hours prior to the assessment: A copy of Application for Assessment Notification issued from the OLE The total number of students to be assessed The full name of each student Evidence that each student is ready for assessment (copy of the student’s Statement of Training Completion), or alternate documentation that includes: Evidence of enrolment and RTO name Date of course enrolment Candidate’s full residential address RTO’s approval number (as issued by the Regulator) Specified VET course (Unit of competency).
Date(s) training was completed and any competencies achieved Copies of any Candidate exemptions approved by the Regulator LLN or any other additional support required by the Candidate to undertake the HRWL Assessment Evidence that the resources required for assessment are available, safe for use and compliant, i.e. checklist and/or written declaration. (This only needs to be sent to the assessor.)
| Course coordinator |
| 1011 | Assessment conducted: Trainer confirms all resources are available and safe for use. E.g. site/venue, plant, equipment and/or materials Assessor checks EOI for each student Assessor conducts assessments and provides students with outcome.
| Assessor and Trainer |
| 1112 | Ask each Candidate to complete the training evaluation form when they receive it after training is delivered. The form will be sent to each candidate automatically upon completion of their training. | Trainer |
| 1213 | Complete and issue SOA. | Course coordinator |
| 1314 | Retain Candidate’s assessment records, including: Exemption requests and outcome (if applicable) Candidate’s completed application form to undertake HRWL assessment Candidate’s original completed National Assessment Instrument (NAI) papers Candidate’s copy of an issued Notice of Satisfactory Assessment/Assessment Summary (NSA/AS) form Copy of a Candidate’s AIAS form (if applicable).
These are to be scanned and maintained securely with student’s Strategix records for at least 5 years. | Trainer and Course Coordinator |