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OVERVIEW |
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The eligibility criteria for the Certificate 3 Guarantee program is set by the Department of Youth Justice, Employment, Small Business and Training (DYJESBT). To be eligible for government assistance, prospective students must meet and provide evidence for the following eligibility criteria:
*This may include some humanitarian entrant or temporary resident with the necessary visa and work permit on the pathway to permanent residency. Contact Strategix for visa checks. **A certificate III qualification completed at secondary school and/or a Certificate level I to Advanced Diploma qualification issued prior to 1995 has no impact on eligibility for funding. Other Funding Options Where a student has completed a certificate III qualification previously and/or they do not meet the above criteria they could consider undertaking a certificate IV qualification under Higher Level Skills funding. Refer to the Higher Level Skills Fact Sheet for eligibility requirements and a list of courses available under the funding. |
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Where AISS indicates a student is currently enrolled or deferred in a certificate III or higher qualification, this renders the student ineligible unless the conditions are met for each of the applicable situations and supporting evidence is retained:
Guide to Table | Continue with checks | Collect cancellation evidence | |
A Green box indicates - The AISS check does not affect the student’s eligibility. Evidence must still be retained. | |||
A Blue box indicates - That the administrative assistant must collect complete the appropriate action/s, collect applicable evidence. | |||
1 | All outstanding units have a withdrawn status (in line with packaging rules) | Yes | No |
2 | The qualification has at least one core subject showing a cancellation or withdrawal status | Yes | No |
3 | The qualification has been superseded for at least 18 months (unless extended) | Yes | No |
4 | The qualification has been deleted for at least 24 months (unless extended) | Yes | No |
5 | The RTO’s registration is current | No | Yes |
6 | The RTO is only registered to deliver units (it has no full quals on scope). Generally reported as “Subject only” but not always the case. | Yes | No |
7 | It’s been over 24 months since the latest activity reported to AISS | Yes | No |
8 | Foundation Skills Training – Refer to the Spreadsheet for a list of confirmed course. If not listed on the spreadsheet, advise compliance for advice from DYJESBT | Yes | No |
9 | The traineeship/apprenticeship displayed on AISS is cancelled, and the student did not enrol with an RTO | Yes | No |
10 | Qualification withdrawn dates all fall inside the traineeship/apprenticeship cancellation date | Yes | No |
11 | An incomplete traineeship, of which it has been at least 24 months (full time) or 48 months (Part time) since the last date reported | Yes | No |
After all situations are reviewed and where a student encounters all green boxes or whose cancellation has been confirmed through supporting evidence, are to be deemed eligible. The administrative assistant must retain all evidence and upload it to the student’s profile with the supporting rationale for the outcome.
Rationale for the Eligibility Determinations
No. | Rationale |
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1 & 2 | As per the Standards for RTO’s, all courses must meet packaging rules. It is impossible for a student to complete a course where there is one or more withdrawn core subject. |
3 & 4 | The Standards for RTO’s (Clauses 1.26 to 1.27) - Students must then either be completed or transferred out before the end of the transition period. From that date no enrolments, training or issuance of new qualifications may occur. |
5 | As per the Standards for RTO’s, an RTO can only award AQF certification documentation while they hold a current registration. This is evidenced by the National Register |
6 | As per the Standards for RTO’s can only award AQF certification documentation according to its Scope of Registration. This is evidenced by the National Register |
7 | As per the Standards for RTO’s (1.1 to 1.4 and 2.2) - A student undertaking a Cert level III or IV qualification which is not linked to an traineeship/apprenticeship is expected to complete within 2 years. If no progress has been made/reported for 2 years, it is safe to assume that the maximum duration of the course has elapsed and the student is no longer enrolled. |
9 | A Student cannot complete or a traineeship/apprenticeship without an enrolment into the qualification. If traineeship/apprenticeship is cancelled and the student never enrolled with an RTO, there is no qualification or enrolment to go against their eligibility. |
10 | As per the process for cancellations for traineeship/apprenticeship, if the qualification is cancelled this affects the students traineeship/apprenticeship. |
11 | As per the requirements for traineeship/apprenticeships and the Standards for RTO’s (1.1 to 1.4 and 2.2) – A traineeship/apprenticeships is expected to be complete within 24 months (full time) or 48 months (part time). If no progress has been made/reported within those durations, it is safe to assume that the maximum duration of the course and the traineeship/apprenticeships has elapsed and the student is no longer enrolled. |
Evidence to show the student does not have a current enrolment includes:
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Where AISS indicates a qualification (cert III or higher) has been previously attained, this renders the student ineligible, irrespective of the number of units of competency reported as being achieved. However, the student can be deemed eligible if the data reported was incorrect and/or one of the following conditions are met (where applicable):
Guide to Table | Continue with checks | Collect evidence | Request RTO to remove and amend data | |
A Green box indicates - The AISS check does not affect the student’s eligibility. Evidence must still be retained. | ||||
A Blue box indicates - That the administrative assistant must collect complete the appropriate action/s, collect applicable evidence. | ||||
1 | A “Date Completed” is displayed in the AISS (for a qualification that is not completed) | No | Yes | Yes |
2 | The RTO has reported sufficient subjects to meet packaging rules, however there is no completion date reported | Yes/No | Yes/No | |
3 | The qualification was completed at School | Yes | No | No |
4 | Foundation Skills Training – Refer to the Spreadsheet for a list of confirmed course. If not listed on the spreadsheet, advise compliance for advice from DYJESBT | Yes | No | No |
5 | The qualification was issued Prior to 1995 (Cert I to Advanced Diploma only) | Yes | No | No |
6 | The qualification was gained and awarded overseas (not an Australian qualification) | Yes | No | No |
7 | The qualification is cancelled by ASQA | Yes | ||
A green outcome or incorrectly reported data (which has been amended) and which includes supporting evidence, will provide sufficient demonstration of student eligibility. Please note, that in all situations, there must be supporting evidence.
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STANDARDS AND REGULATORY REQUIREMENTS |
Authority |
| See Funding |
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Regulatory Documents |
| List the Contract, audit evidence requirements, standards etc. and the applicable section or clause from each document |
Approved By | Name here | Details / Decisions: |
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