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Eligibility Evidence

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The supplier is required to demonstrate their process and provide the evidence collected to support the student enrolment. Evidence that we must collect to support the student’s enrolment includes:

• A completed, signed and dated enrolment form containing questions sufficient to identify ineligible candidates and seeking to identify previously achieved units of competency. Including Previous Surname/s, current enrolments etc:

  • The highest qualification completed, any partially completed qualifications, and any currently enrolled courses (evidence must be requested and retained)

  • Previous names

  • Age at the time of enrolment

  • Permanent residency in Queensland

  • Australian or New Zealand citizenship, permanent residency or visa status

  • Eligibility for concession

  • If the candidate is enrolled in secondary school

  • The highest level of schooling completed.

• Student Declaration/s

• All statements of attainment or copies of certificates (or USI Transcripts) for previously attempted or completed qualifications. Even when it does not impact eligibility.

Note: All forms of eligibility evidence must be valid at the point of enrolment unless otherwise specified.

Proof of Age (15 years or over)

Retain evidence to show the student is 15 years or older at the time of commencement including:

• Queensland Driver LicenceQueensland , heavy vehicle or marine licence (any issuing State)

• Adult Proof of Age Card

• Queensland Heavy Vehicle or Marine Licence

• Passportor photo identification card (any issuing State)

• Passport (any issuing country)

• Birth Certificate or birth extract

• Australian Citizen Certificate*

• Approved/advised by contract management as acceptable evidence in addition to those listed in the PQS Audit Evidence Guide.

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• Queensland Driver Licence

• Queensland Adult Proof of Age Card or photo identification card

• Queensland Heavy Vehicle or Marine Licence

• Passport

• Birth Certificate

• Australian Citizen Certificate*

• Pensioner Concession Card - both sides

• Health Care Card - both sides

• Commonwealth Seniors Health Card - both sides

• Australian Electoral Commission document (e.g. acknowledgement of electoral enrolment letter or electoral enrolment card)

• Contract of property purchase, lease / rental document, mortgage/land ownership certificate

• Electricity, gas or telephone account issued in the last six (6) months

• Queensland local government rates notice

• Queensland Driver Licence or Queensland Driver Licence Receipt

• Bank statement issued within the last six (6) months

• Official letter from Centrelink or the Australian Government Department of Human Services

• Australian Taxation Office assessment / Tax-file number confirmation notice

• Notice from the Court issued the last six (6) months (must contain seal/stamp)*.

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Evidence of visa status to be documented, recorded and retained could include:

• Australian or New Zealand passport

• Australian or New Zealand birth certificate or birth extract

• Student’s permanent visa label on their passport and/or documents from the Department of Home Affairs showing approval of a permanent visa subclass (this includes a VEVO check)

• Temporary residency visa and work permits with copies of correspondence to and from the Department of Home Affairs indicating progress toward permanent residency

• Current Medicare card (usually green Medicare card; however, in some cases the blue Medicare card can be used with sufficient additional documentation – coloured copies required).

AISS Checks

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• Australian residency documents, blue Medicare card (coloured copy) and required visa and work permits as set out in the Audit Evidence Requirements.

AISS Checks

Conduct a search prior to enrolment (no more than 30 days) on all variations of the student’s name using the Apprenticeships Info Self Service (AISS) tool/search facility refer to the /wiki/spaces/QD/pages/3038576779 for instructions on how to conduct an AISS check. Retain a screenshot as evidence.

The purpose of the AISS check is:

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• QCE or Senior Statement (issued by QCAA) and a copy of the qualification showing that it was completed while in school

• Email/Letter from the RTO stating that the student did not complete the qualification and complete another screenshot of AISS showing the amended data by the RTO

• For foundation skills training – If the qualification is not listed on the spreadsheet, email compliance with the qualification in question stating that it needs to be checked by DESBT. Compliance will be submitted to the department and once cleared it will be added to the spreadsheet

• A copy of the qualification showing it was issued prior to 1995

• Written notification from ASQA confirming that the qualification is cancelled or was not undertaken.

Concession

Retain evidence of the student’s eligibility for concession, if applicable. The student’s eligibility for concessional status must be confirmed at the time of the student’s enrolment.

The following may be accepted:

• A Department of Veterans’ Affairs or Pensioner Concession Card; Health Care Card or Commonwealth Seniors Health Card

• Evidence the student candidate is the partner or a dependant of a person who holds a Health Care and/Card or Concession Card holder and is named on that the card. Obtain both sides of the card

• Evidence the student is an Aboriginal or Torres Strait Islander – self-declaration on the signed enrolment form by the student will suffice

• Evidence the student has a disability – Documentation verifying the candidate has a disability, e.g. Pensioner Concession Card (both sides) or other documentation verifying the holder has a disabilityEvidence the student

• A First Nations self-declaration – a self-declaration on a signed enrolment form is sufficient

• Formal signed confirmation from the place of incarceration where the candidate is an adult prisoner – . Must retain the following forms from the correctional facility: Form 1 C3G Eligibility Evaluation and Form 2 Offender ID Letter

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Strategix must are not permitted to market the project or the additional support services.

Priority Skills List

Requirements to support eligibility are outlined in the Priority Skills List. Evidence may be required to show the candidate:

• Is an existing worker within a specific industry

• Is a business owner or self-employed; and if required

• Holds the required qualification in the relevant industry. Where a candidate holds a qualification, the SAS must contact their Contract Manager to determine if the candidate has previously accessed funding.

Certificate 3 Guarantee Funding Procedure

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