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You will first need to establish if a student is eligible or may have any credit transfers. This should always be done first. The student will either mention possible CTs on their enrolment form or you will see them when looking on the Work Ready portal:
Search student in the ‘Work Ready’ portal
Check if they have any active training accounts (max 1 pre existing training account is allowed. If you see more than 1 then the student will need to contact the applicable RTO to close the training account)
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Check if student has credit transfers. If they do, then follow this procedure and make note of these credit transfers on the student’s aXcelerate profile. Sometimes the credit transfers might not be easy to see (if a student has mentioned checking for Cts). The units could be superseded/equivalent. Training.gov will help identify these. - Credit transfer policy and procedure
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Course details and requirements
Site induction - safety
Security
Student support
Complaints/appeals
Access to student information and records
Fees and refund policy
Legislation (Privacy, Anti-discrimination, etc.)
Assessment policy and procedures
Plagiarism/Copyright
RPL and credit transfer
Vocational Industry Placement (where required)
Required clearance checks - police criminal history checks and DCSI checks.
This information can also be found on our website and in the Student Handbook. Both are available to all students upon enrolment, included in all enrolment information emailed to every student, and each class must have a copy on hand.
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Check for credit transfers. Access the Skills & Employment website to view student’s study history:
Go to Participant
Participant Search
Insert student’s Participant ID number or other personal details
Search. Relevant student’s details should appear
Select View History
Look through courses completed previously to determine whether there are any Credit Transfers
Apply CTs in Axcelerate, as per Credit Transfer Policy and Procedure, ensuring evidence is obtained.
Process any co-contribution fee
Setup the student and enrolment on the learning portal (Cloud Assess or Moodle)
Enter funding source codes into aXcelerate (National: 11, State: WRG)
Enter Contract/Schedule if required, as per the current SA Fund Source Indicators Final document on https://providers.skills.sa.gov.au/tools#categories=reporting:
STL Qualifications (standard enrolments) - Leave Contract/Schedule blank unless otherwise directed
Training Priority Projects – Fee Free Program - Enter Contract Code: JF-001706 (Training Priority Projects - Fee Free - SA)
Do not use any deactivated Contracts, eg. Code: SFAAPP0461 (S4A SA)
Obtain a Police criminal history check (where required).
Enrolment Confirmation
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