Credit Transfer (CT) Fact Sheet

Credit Transfer Policy

The Standards (3.5) for RTO’s state:

The RTO accepts and provides credit to learners for units of competency and/or modules (unless licensing or regulatory requirements prevent this) where these are evidenced by:

• AQF certification documentation issued by any other RTO or AQF-authorised issuing organisation, or

• Authenticated VET transcripts issued by the Registrar (USI Transcript).

• Cannot accept a Senior Statement as evidence of applying a credit transfer. Must be one of the above

Credit transfer (outcome 60) is to be awarded to students who provide verified evidence of having been awarded a competent outcome for a subject within a training package.

Students who notify Strategix of Credit Transfer (CT) prior to enrolment will not be charged for the subjects in which CT applies. Students who notify Strategix of CT after enrolment (who failed to notify upon enrolment) are not due a refund of fees for subject/s unless a state funding exception applies.

Strategix will verify all certification supplied as evidence of credit using the methods described in the procedure. Evidence will be retained of the verification method in the Student Management System. The exception to this rule is where the student has supplied access to their Unique Student Identifier (USI).

Diploma of Nursing

This policy aligns with the above; however, notes exceptions that are specific to the delivery of the Diploma of Nursing. 

For credit transfers, students may apply for all twenty-five (25) units of competency with identical codes. To validate the credit transfer process, students will also need to demonstrate satisfactory skills in a simulated lab environment, associated with fifteen (15) specific HLTENN units of competency and supply evidence of current workplace experience associated with those units of competency, in the role of a student EN, within the last 12 months of practice. The specific HLTENN units of competency are:

• CHCPRP003: Reflect on and improve own professional practice

• HLTENN036: Apply communication skills in nursing practice

• HLTENN037: Perform clinical assessment and contribute to planning nursing care

• HLTENN038: Implement, monitor and evaluate nursing care plans

• HLTENN035: Practice Nursing within the Australian Healthcare System

• HLTENN039: Apply principles of wound management in the clinical environment

• HLTENN040: Administer and monitor medicines and intravenous therapy - part 1

• HLTENN041: Apply legal and ethical parameters to nursing practice

• HLTENN042: Implement and monitor care for a person with mental health conditions

• HLTENN043: Implement and monitor care for a person with acute health problems

• HLTENN044: Implement and monitor care for a person with chronic health problems

• HLTENN045: Implement and monitor care of the older person

• HLTENN047: Apply nursing practice in the primary health care setting

• HLTENN057: Contribute to nursing care of a person with diabetes

• HLTENN068: Provide end of life care and a palliative approach in nursing practice.

This policy, the above exception, and the recognition application processes will be understood by administration and trainers and assessors and communicated on:

• The website

• RPL guides

• Course Handbook relevant to the Diploma of Nursing

• Student enrolment forms relevant to the Diploma of Nursing.

Credit Transfer Procedure

Identify

Students are expected to advise Strategix upon enrolment if they would like to apply for CT. The enrolment form/widget prompts and provides the student with an opportunity to inform Strategix and provide details around what they have completed. This step in the enrolment process commences the CT process. Individual states may have portals that may identify students previously completed subject and in this case the student is to be asked to provide the certification for these.

Once a student has been identified as requiring CT the Admin Assistants will request from the student one of the following approved Academic Records as evidence*:

• AQF certification documentation issued by any other RTO or AQF authorised issuing Organisation (Statement of Attainment or Qualification)

• Authenticated VET transcripts issued by the Registrar (USI Transcript)

*A screenshot from the student’s AISS search or other relevant state-based records management system is not acceptable evidence for CT outcomes.

Process, Verify and Retain Evidence

Upon receiving one of the approved academic records, the Admin Assistants must:

• Check/verify the authenticity of the document by contacting the issuing RTO *

• Check that the unit of competency matches the code and name, or an equivalent unit of competence as identified in the training package as listed on https://training.gov.au

• Upload evidence of CT’s to applicable location:

  • College – Upload to the student Qualifications area of the portfolio (not the checklist)

  • All other – Upload to portfolio checklist.

*Ensure the following is checked and a note is entered into the student’s profile on aXcelerate utilising the note type ‘Evidence Verification – Contact/evidence’. The method in which was used to verify the certification must be included in the note and evidence suggested attached to the same note. Methods:

• AVETMISS Data confirmation (AISS check or USI transcript screen shot)

• RTO Website verification of certificate number (screen shot)

• Phone contact with RTO (name, date and time of call)

• Email confirmation (pdf email)

Where an RTO is closed or not operating any more, there are a few options we have available to us, including:

• AVETMISS Data confirmation (AISS check or USI transcript)

• Web search - training.gov.au (screenshot of being in operation at the point of issuance)

• Web search – Google or search engine results (screenshot)

International students must be informed in writing (email) of the CT’s that will be applied and how this will affect their course duration and timetabling. Before making changes to the students COE, PRISMS and enrolment on aXcelerate the admin assistant must ensure they receive conformation from the international student that they accept the changes and understand that these changes may affect their visa. All communication with the student regarding CT’s must be kept on the student’s aXcelerate profile. The record of the student’s acceptance must be kept for two years after the student ceases to be an accepted student.

Finance

Billing/invoicing and collecting payments are completed as per the Fees and Charges Policy and Procedure.

Apply Credit Transfer

Credit Transfer outcomes (outcome 60) are not to be applied to a student’s enrolment in aXcelerate until the student’s enrolment status is set to “In Progress” (when all enrolment/eligibility evidence has been received and certification has been verified etc).

Update aXcelerate enrolment:

• Open enrolment in aXcelerate

• Select Set All Subjects

• Select the unit/s from the list that need a CT applied

• Using the Bulk set all below: row at the top, update the following:

  • Status = CT

  • Both the Activity Start Date and Activity End Date = the date when the CT outcome is applied

• Select Submit

Unit Dependencies

The competency for some units is dependent on other unit/s. This will need to be taken into consideration when applying a credit transfer. Check the Unit Dependencies by Qualification for a list of affected units.

If the enrolment is delivered on Moodle, the unit credit transferred will need to be manually graded as competent in order for the competency for the other unit to come through.

• Log in to elearning@strategix.edu.au, and navigate to the User profile for the student

• Select unit from the Course details

• Select the unit name from the top of the page, eg. Dashboard / Courses / Cert IV Dis: Manage Legal and Ethical Compliance (R2.1,V2)

• Select the settings symbol on the top right, then Gradebook setup from the drop-down

• At the top of the page, update from Gradebook setup to Grader report

• Use filter to find student with First name and Surname

• Select Turn editing on

• For each assessment part, select the settings symbol (open in a new tab)

  • Tick the box for Overriden

  • Update Final grade (Number to enter can be found in the Grader report in the bottom row eg. 0-15 indicates 15 questions so the final grade would be 15)

  • Tick the box for Locked, and Enable. Update the Lock after dates to the day before

  • In the Feedback box, enter in a comment eg. “N/A - CT applied”

  • Select Save changes

  • Ensure this is done for each assessment part in the unit

• Repeat for each unit required

Remove unit from the relevant portal:

Cloud Assess - Intakes Policy and Procedure (Cloud Assess) | Remove Credit Transfers

Moodle - eLearning Portal Policy and Procedure (Moodle) | Remove Credit Transfer

Training Plan

For courses which require a Training Plan, after applying the CT:

• The Training Plan must be reviewed and adjusted accordingly

• All Parties must sign and receive a copy of the Training Plan.

International Student

Admin Assistants must report changes to the Training Plan of an International Student within 14 days after the award of CT which may result in the shortening of a student’s course. Students may require and updated Confirmation of Enrolment (CoE).

Strategix will:

• If the course credit is granted before the student visa grant, indicate the actual net course duration (as reduced by course credit) in the confirmation of enrolment issued for that student for that course; or

• If the course credit is granted after the student visa grant, report the change of course duration via PRISMS under section 19 of the ESOS Act