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The Trainer initially determines the suitability to claim withdrawns for the student (based only on the Outcome Guide on Cloud Assess, not any funding requirements):
Open student enrolment on Cloud Assess
Open each unit
Referring to the Unit Outcome guide for NSW (these are this guide is different from QLD), record the outcome for each unit
Withdrawn = Attempted or completed AT LEAST one assessment (1 assessment includes commencement/learner activities)*
*Please note: Attempted means the student must have started answering questions within the assessment part. Check attempt # as there may be more than one attempt in progressNot Assessed = Did not undertake any of the assessments for this unit
The Course Coordinator confirms the correct outcome has been recorded in Cloud Assess by reviewing the student’s progress in the unit and the guidelines of the Unit Outcome Guide. Withdrawn units will appear in the To Quality Check section for Review. Find by searching tag (initials of Course Coordinator e.g. AH), student name or course:
If correct, i.e. it meets the requirements - select Approve
If incorrect - select Reject, and record comment “Insufficient attendance or work completed, please result as NOT ASSESSED”
This automatically pushes the results through to aXcelerate as either a W or NR
Set the enrolment status to ‘cancelled’. Check there is no date recorded for “Actual Completion” against the qualification.
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