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OVERVIEW |
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Registered training organisations (RTO’s) must accept and provide credit to learners for units of competency and/or modules (unless licensing or regulatory requirements prevent this) where these are evidenced. Strategix team members will request one of the following approved Academic Records as evidence:
Upon receiving one of the approved academic records, Strategix will:
The method in which was used to verify the certification will included in the note and evidence suggested attached to the same note. Methods:
Students who notify Strategix of Credit Transfer (CT) prior to enrolment will not be charged for the subjects in which CT applies. Students who notify Strategix of CT after enrolment (who failed to notify upon enrolment) are not due a refund of fees for subject/s unless a state funding exception applies. |
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AQF certification documentation issued by any other RTO or AQF-authorised issuing organisation, or
Authenticated VET transcripts issued by the Registrar (USI Transcript).
Cannot accept a Senior Statement as evidence of applying a credit transfer. Must be one of the above
Credit transfer (outcome 60) is to be awarded to students who provide verified evidence of having been awarded a competent outcome for a subject within a training package.
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Credit Transfer Procedure
Steps | Person Responsible | |
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| 1 | Identify | Admin Assistants, Student |
| 2 | Process, Verify and Retain Evidence | Admin Assistants, |
| 3 | Finance | Admin Assistants, Accounts, Sales |
| 4 | Apply Credit Transfer/s | Admin Assistants |
| 5 | Training Plan | Admin Assistants, Student |
Identify
Students are expected to advise Strategix upon enrolment if they would like to apply for CT. The enrolment form/widget prompts and provides the student with an opportunity to inform Strategix and provide details around what they have completed. This step in the enrolment process commences the CT process. Individual states may have portals that may identify students previously completed subject and in this case the student is to be asked to provide the certification for these.
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Credit Transfer outcomes (outcome 60) are not to be applied to a student’s enrolment in aXcelerate until it the student’s enrolment status is set to “In Progress” (when all enrolment/eligibility evidence has been received and certification has been verified etc). The Start date and End date of the CT must be set to the date when the CT outcome is applied.
Update aXcelerate enrolment:
Open enrolment in aXcelerate
Select Set All Subjects
Select the unit/s from the list that need a CT applied
Using the Bulk set all below: row at the top, update the following:
Status = CT
Both the Activity Start Date and Activity End Date = the date when the CT outcome is applied
Select Submit
Unit Dependencies
The competency for some units is dependent on other unit/s. This will need to be taken into consideration when applying a credit transfer. Check the Unit Dependencies by Qualification for a list of affected units.
If the enrolment is delivered on Moodle, the unit credit transferred will need to be manually graded as competent in order for the competency for the other unit to come through.
Log in to elearning@strategix.edu.au, and navigate to the User profile for the student
Select unit from the Course details
Select the unit name from the top of the page, eg. Dashboard / Courses / Cert IV Dis: Manage Legal and Ethical Compliance (R2.1,V2)
Select the settings symbol on the top right, then Gradebook setup from the drop-down
At the top of the page, update from Gradebook setup to Grader report
Use filter to find student with First name and Surname
Select Turn editing on
For each assessment part, select the settings symbol (open in a new tab)
Tick the box for Overriden
Update Final grade (Number to enter can be found in the Grader report in the bottom row eg. 0-15 indicates 15 questions so the final grade would be 15)
Tick the box for Locked, and Enable. Update the Lock after dates to the day before
In the Feedback box, enter in a comment eg. “N/A - CT applied”
Select Save changes
Ensure this is done for each assessment part in the unit
Repeat for each unit required
Remove unit from the relevant portal:
Training Plan
For courses which require a Training Plan, after applying the CT:
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STANDARDS AND REGULATORY REQUIREMENTS |
Authority | ||
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Regulatory Documents |
| List the Contract, audit evidence requirements, standards etc. and the applicable section or clause from each document |
Approved By |