An RTO can ensure compliance by taking the actions detailed in the table below. The table outlines the SafeWork NSW expectations of RTOs for every HRWL Assessment, to meet the minimum plant and equipment requirements. (The Fact Sheet from SafeWork NSW at the bottom of this procedure outlines the full details.)
HRW RTO Condition
SafeWork NSW expectation of compliant action
Condition 51
Prior to each HRWL Assessment, the RTO must confirm that the resources required to conduct the Assessment in the relevant HRWL class:
a. are readily available and safe for use, including, but not limited to, the site/venue, plant, equipment, and/or materials; and
b. are compliant and meet the full requirements to conduct the HRWL Assessment as prescribed for the relevant HRWL class in the Guide for Assessors and/ or the NAI
The RTO must carry out appropriate due diligence before every assessment
This means having a process that ensures an RTO staff member consistently checks everything is available for a safe, compliant, and full licence assessment before every assessment
Good practice would be to use a checklist so the required items can be marked off
If the RTO cannot confirm all required items for the assessment, the RTO must cancel the HRWL Assessment as it is unable to meet the requirements of Conditions 51 and 52.
Condition 52
Prior to each HRWL Assessment, the RTO must provide timely written notification to the Assessor including, but not limited to:
f. suitable evidence that the resources required to conduct the HRWL Assessment (see Conditions 51(a) and 51(b) above) have been determined as available, safe for use and compliant.
The RTO must have a process for providing the necessary written information to an Assessor before the assessment
This could occur via email, OLE notification or hard copy documents and must include either:
A written declaration by the RTO to the Assessor that confirms the resources have been checked and are readily available, safe for use, compliant and meet the full requirements OR
A copy of the checklist(s) used to confirm the resources have been checked and are readily available, safe for use, compliant and meet the full requirements.
If asked to produce this information, the RTO must be able to do so. This means you must be able to show evidence of the email, OLE notification or the hard copy document provided to the assessor.
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PROCEDURE
Conduct Forklift Training and Assessment (NSW) Procedure
Required Actions
Responsibility
1
Confirm appropriate trainer and affiliated HRWL Assessor are available.
Management
2
Schedule the assessment via the Online Environment (OLE) at least seven (7) calendar days before the assessment. Any changes to scheduled assessment must be made at least 48 hours prior to the assessment taking place.
Course coordinator
3
Complete checks:
No more than 20 Candidates in each training course
Confirm student will be 18 years of age, or older, on the day the assessment is conducted
Ensure the student has completed a Student/Candidate Declaration. (See notes on student’s file from enrolment.)
Course coordinator
4
Make an exemption request if required. - If student declares ‘Yes’ to any statements in the Candidate Declaration, seek an exemption approval from the Regulator to enrol and/or assess the candidate (see information above for making an exemption request).
Course coordinator
5
Enrol student in course
Course coordinator
6
Perform induction:
Have student complete the LLN test and LNA
Confirm student meets the minimum course LLN levels and complete the LNA spreadsheet, noting any support required
Inform student of EOI requirements.
Trainer
7
Deliver training as per course release schedule.
Trainer
8
Notify course coordinator of students that are competent in TLILIC0003 or TLILIC0004.
Trainer
9
Conduct checks using the HRW Assessment Inspection Checklist to ensure everything required for full licence assessment is available for use, safe and compliant
If all required items for the assessment can't be confirmed, cancel the assessment until all requirements can be met.
Trainer
10
Email the following details to the assessor and trainer 48 hours prior to the assessment:
A copy of the completed HRW Assessment Inspection Checklist
A copy of Application for Assessment Notification issued from the OLE
The total number of students to be assessed
The full name of each student
Evidence that each student is ready for assessment (copy of the student’s Statement of Training Completion), or alternate documentation that includes:
Evidence of enrolment and RTO name
Date of course enrolment
Candidate’s full residential address
RTO’s approval number (
as
RTO800574) (this is issued by the Regulator) The approval document is in the Quality drive> Licensing information> NSW> Forklift Information folder (Approval Certificate)
Specified VET course (Unit of competency).
Date(s) training was completed and any competencies achieved
Copies of any Candidate exemptions approved by the Regulator
LLN or any other additional support required by the Candidate to undertake the HRWL Assessment.
Course coordinator
11
Assessment conducted:
Trainer confirms all resources are available and safe for use. E.g. site/venue, plant, equipment and/or materials
Assessor checks EOI for each student
Assessor conducts assessments and provides students with outcome.
Assessor and Trainer
12
Ask each Candidate to complete the training evaluation form when they receive it after training is delivered. The form will be sent to each candidate automatically upon completion of their training.
Trainer
13
Complete and issue SOA.
Course coordinator
14
Retain Candidate’s assessment records, including:
Exemption requests and outcome (if applicable)
Candidate’s completed application form to undertake HRWL assessment
Candidate’s original completed National Assessment Instrument (NAI) papers
Candidate’s copy of an issued Notice of Satisfactory Assessment/Assessment Summary (NSA/AS) form
Copy of a Candidate’s AIAS form (if applicable).
These are to be scanned and maintained securely with student’s Strategix records for at least 5 years.
Trainer and Course Coordinator
Note
Do not allow a student to retain their original National Assessment Instrument (NAI) paper(s).
Do not provide a student with a copy of an NAI or their completed NAI paper(s) after undertaking or attempting a HRWL Assessment.
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Info
STANDARDS AND REGULATORY REQUIREMENTS
Authority
SafeWork NSW
Regulatory Documents
Conditions to the Agreement for RTOs to Conduct High Risk Work License Assessments in NSW under the Work Health and Safety Regulation 2017 (NSW)