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Trainers are to approve assessment extensions and managers are to approve a course extension. When an extension has been approved, the trainer Coordinator is responsible to:
Advise the administrative assistant trainer whenever an extension has been approved
Generate and complete the Extension Approval/Plan template in aXcelerate.
Generate and complete the ‘QLD Traineeship Extension Support Plan’ (found in templates). This is required when the student is on a traineeship. This template includes a support ‘support measures implemented implemented’ section so the Coordinator can enter the specific support measures (see below for options ) as well as liaising with the trainer on what to say:
Regular Check-ins: Weekly or fortnightly progress meetings to monitor
Trainer Support: Increased access to one-on-one guidance from the trainer/assessor to ensure they remain on track.
Flexible Learning Options: Adjustments to deadlines and scheduling to accommodate the individual needs
Regular Progress Review: Frequent check-ins to monitor progress, address concerns, and set achievable short-term goals
Frequent Employer Engagement: Regular communication with the employer
On the template the ‘New Proposed Nominal Completion Date’ automatically pulls from the nominal completion date field. Below is what the template looks like
Administrative assistants are responsible for transferring students who are on a course extension into a course/class/intake and workshop that matches the timeframe of the extension. If an assessment is not submitted by the due date, and/or no extension has been granted, a student may be withdrawn as per the Student Withdrawal Policy and Procedure.
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