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When delivering the licensed unit units TLILIC0003 and TLICLIC0004 or its equivalent in NSW, Strategix must abide by the Conditions to the Agreement for RTOs to Conduct High Risk Work License (HWRL) Assessments in NSW under the Work Health and Safety Regulation 2017 (NSW). We are also required to apply for registration/scope to deliver the unit in NSW by following the process listed on SafeWork NSW. Once registered, we can apply for additions of assessors and changes to scope.
The following represent the requirements relevant to maintaining registration with NSW to deliver this unitthese units:
Must maintain scope of registration with ASQA for the unit/course
Comply with the National Vocational Education and Training Regulator Act 2011 (the NVR Act), including the fit and proper person requirements in that Act, the ASQA Standards and all related requirements and directives
Comply with all components of the Vocational Education and Training (VET) Quality Framework
Must notify the Regulator of any events which may compromise, or impact upon, the RTO’s ability to deliver the Services to the required standard. The RTO must immediately notify the Regulator:
If Strategix ceases or intends to cease business, approval as a an RTO with ASQA or with any equivalent Australian state or territory authority is cancelled or suspended, or of any action taken or required to be taken by ASQA for the RTO to comply with the NVR Act
If Strategix, or any of its directors or Authorised Officers have or has had an approval to deliver WHS/occupational health and safety (OHS) authorisation services suspended, terminated or cancelled in another Australian jurisdiction
Of any Trainer who is identified as being suspended or cancelled as a WHS/OHS and/ or VET services provider in any Australian jurisdiction
Of any court conviction against the RTO, its directors, Authorised Officers or Trainers in Australia for a WHS/OHS offence or of any criminal offence of the RTO, its directors, Authorised Officers or Trainers
Of any suspected fraudulent or corrupt behaviour associated with the services as well as any reasonable suspicion or belief that the training and assessment process may be compromised by a Trainer, HRWL Assessor or Candidate
Of any attempted bribe or offer of a gift by any party in the delivery of the services
Of any identified breach of this Agreement by the RTO, its directors, Authorised Officers or Trainers.
The RTO must notify the Regulator in writing within 14 days of:
Any change of business ownership, change of address, contact details and/or registered business name or trading name, Authorised Officer(s)
Any RTO Personnel who is no longer approved by the RTO to use the Online Environment (OLE).
All UoC assessments must be coordinated by a trainer and conducted separately from the HRWL Assessments required by the Regulator.
Provide trainers with a copy of the Conditions available at the time of delivery of HRW Training. The Conditions may be in electronic form provided they can be easily accessed and consulted.
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Complete a Student Declaration - see below.
Student Declaration
The declaration is included in the student enrolment form. - Prior to enrolment in HRW Training, RTOs must have the student declare if they:
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For interstate Candidates, Strategix or the HRWL Assessor must provide a copy of the Regulator’s written approval to the Candidate. If the Regulator refuses the exemption request, Strategix will be notified in writing and must not commence training or assessment of the Candidate.
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PROCEDURE |
Conduct Forklift Training and Assessment (NSW) Procedure
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Required actions
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Person Responsible
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Confirm appropriate trainer and affiliated HRWL Assessor are available.
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Management
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Schedule the assessment via the Online Environment (OLE) at least seven (7) calendar days before the assessment. Any changes to scheduled assessment must be made at least 48 hours prior to the assessment taking place.
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Course coordinator
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Complete checks:
No more than 20 Candidates in each training course
Confirm student will be 18 years of age, or older, on the day the assessment is conducted
Ensure the student has completed a Student/Candidate Declaration. (See notes on student’s file from enrolment.)
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Course coordinator
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Make an exemption request if required. - If student declares ‘Yes’ to any of the statements of the Candidate Declaration, seek an exemption approval from the Regulator to enrol and/or assess the candidate (see information above for making an exemption request).
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Course coordinator
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Enrol student in course
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Course coordinator
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Conduct induction
Have student complete the LLN test and LNA
Complete the LNA spreadsheet and note any support required. Confirm student meets the minimum course LLN levels
Inform student of EOI requirements.
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Trainer
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Deliver training as per course release schedule.
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Trainer
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Notify course coordinator of students that are competent in TLILIC0003.
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Trainer
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Email the following details to the assessor and trainer prior to the assessment:
A copy of Application for Assessment Notification issued from the OLE
The total number of students to be assessed
The full name of each student
Evidence that each student is ready for assessment (Copy of the student’s Statement of Training Completion, or alternate documentation confirming evidence of enrolment, date(s) training was completed, any competencies achieved, and student's details etc.)
Evidence that the resources required for assessment are available, safe for use and compliant.
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Course coordinator
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Assessment is conducted:
Trainer confirms all resources are available and safe for use. E.g. site/venue, plant, equipment and/or materials
Assessor checks EOI for each student
Assessor conducts assessments and provides students with outcome.
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Assessor and Trainer
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Ask each Candidate to complete the training evaluation form when they receive it after training is delivered. The form will be sent to each candidate automatically upon completion of their training.
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Trainer
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Complete and issue SOA
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Course coordinator
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Do not allow a student to retain their original National Assessment Instrument (NAI) paper(s). Do not provide a student with a copy of an NAI or their completed NAI paper(s) after undertaking or attempting a HRWL Assessment. |
If you need to provide a partial or cumulative assessment to a student, or if a reassessment is required for a student, please see the below information.
Partial and Cumulative Assessments
All assessment components for Partial and Cumulative Assessments must be completed on no more than three occasions with the full assessment completed within 7 days of the first date of assessment. The RTO must notify a separate HRWL Assessment for each part of a Partial or Cumulative Assessment via the OLE, including to insert at least the following information in the assessment notification ‘Comments’ free text field:
the HRWL Assessment component (i.e. knowledge, and/or calculations and/or performance); and
any other special arrangements made for that component of the HRWL Assessment.
If a Cumulative Assessment is required, the RTO must seek an exemption to vary the original HRWL Assessment notification within 48 hrs of the need being identified.
If a Partial or Cumulative Assessment cannot be completed within seven (7) days, the RTO must contact the Regulator, by email to tacs@safework.nsw.gov.au, to request an exemption to vary the relevant HRWL Assessment notification.
Reassessment
Prior to notifying a Reassessment, the RTO must confirm that:
At least 48 hours have passed since the original Assessment Summary (AS) form was issued by the HRWL Assessor; and
Not more than 90 days has passed since the original AS form was issued; and
The Candidate can provide the original AS form issued by the HRWL Assessor.
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Confirmation of Resources and Materials
RTOs must undertake a series of “pre-assessment” activities to ensure that Candidates undertaking and Assessors conducting a HRWL Assessment are safe from risk and harm and that all tasks in the National Assessment Instrument (NAI) can be completed as per assessment requirements.
The RTO is responsible for ensuring and confirming that all resources required to conduct a HRWL Assessment are readily available, safe for use and compliant before the assessment begins. This responsibility cannot be delegated to the Assessor.
Compliance may be checked by SafeWork NSW via audit and/or verification activities.
Compliance action may include:
Educative Advice
Corrective Action
Directed Engagement
Suspension
Cancellation.
An RTO can ensure compliance by taking the actions detailed in the table below. The table outlines the SafeWork NSW expectations of RTOs for every HRWL Assessment, to meet the minimum plant and equipment requirements. (The Fact Sheet from SafeWork NSW at the bottom of this procedure outlines the full details.)
HRW RTO Condition | SafeWork NSW expectation of compliant action |
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Condition 51 Prior to each HRWL Assessment, the RTO must confirm that the resources required to conduct the Assessment in the relevant HRWL class: a. are readily available and safe for use, including, but not limited to, the site/venue, plant, equipment, and/or materials; and b. are compliant and meet the full requirements to conduct the HRWL Assessment as prescribed for the relevant HRWL class in the Guide for Assessors and/ or the NAI |
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Condition 52 Prior to each HRWL Assessment, the RTO must provide timely written notification to the Assessor including, but not limited to: f. suitable evidence that the resources required to conduct the HRWL Assessment (see Conditions 51(a) and 51(b) above) have been determined as available, safe for use and compliant. |
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PROCEDURE |
Conduct Forklift Training and Assessment (NSW) Procedure
Required Actions | Responsibility | |
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| 1 | Confirm appropriate trainer and affiliated HRWL Assessor are available. | Management |
| 2 | Schedule the assessment via the Online Environment (OLE) at least seven (7) calendar days before the assessment. Any changes to scheduled assessment must be made at least 48 hours prior to the assessment taking place. | Course coordinator |
| 3 | Complete checks:
| Course coordinator |
| 4 | Make an exemption request if required. - If student declares ‘Yes’ to any statements in the Candidate Declaration, seek an exemption approval from the Regulator to enrol and/or assess the candidate (see information above for making an exemption request). | Course coordinator |
| 5 | Enrol student in course | Course coordinator |
| 6 | Perform induction:
| Trainer |
| 7 | Deliver training as per course release schedule. | Trainer |
| 8 | Notify course coordinator of students that are competent in TLILIC0003 or TLILIC0004. | Trainer |
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| Trainer |
| 10 | Email the following details to the assessor and trainer 48 hours prior to the assessment:
| Course coordinator |
| 11 | Assessment conducted:
| Assessor and Trainer |
| 12 | Ask each Candidate to complete the training evaluation form when they receive it after training is delivered. The form will be sent to each candidate automatically upon completion of their training. | Trainer |
| 13 | Complete and issue SOA. | Course coordinator |
| 14 | Retain Candidate’s assessment records, including:
These are to be scanned and maintained securely with student’s Strategix records for at least 5 years. | Trainer and Course Coordinator |
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Do not allow a student to retain their original National Assessment Instrument (NAI) paper(s). Do not provide a student with a copy of an NAI or their completed NAI paper(s) after undertaking or attempting a HRWL Assessment. |
If you need to provide a partial or cumulative assessment to a student, or if a reassessment is required for a student, please see the below information.
Partial and Cumulative Assessments
All assessment components for Partial and Cumulative Assessments must be completed on no more than three occasions with the full assessment completed within 7 days of the first date of assessment. The RTO must notify a separate HRWL Assessment for each part of a Partial or Cumulative Assessment via the OLE, including to insert at least the following information in the assessment notification ‘Comments’ free text field:
The HRWL Assessment component (i.e. knowledge, and/or calculations and/or performance); and
Any other special arrangements made for that component of the HRWL Assessment.
If a Cumulative Assessment is required, the RTO must seek an exemption to vary the original HRWL Assessment notification within 48 hrs of the need being identified.
If a Partial or Cumulative Assessment cannot be completed within seven (7) days, the RTO must contact the Regulator, by email to tacs@safework.nsw.gov.au, to request an exemption to vary the relevant HRWL Assessment notification.
Reassessment
Prior to notifying a Reassessment, the RTO must confirm that:
At least 48 hours have passed since the original Assessment Summary (AS) form was issued by the HRWL Assessor; and
Not more than 90 days has passed since the original AS form was issued; and
The Candidate can provide the original AS form issued by the HRWL Assessor.
Refer to the attached document below for full SafeWork NSW policy and conditions under the Work Health and Safety Regulation 2017.
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PROCEDURE |
Access to NSW Forklift Portal
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Department manager must email the Compliance Manager to organise access to the Online Learning Environment. The email must include the following for each authorised staff member:
Compliance Manager send these details to the Authorised Officer (Jeremy Rota), who must authorise and request the access via email tacs@safework.nsw.gov.au. Online Learning Environment is accessed via https://www.onegov.nsw.gov.au/GLS_Portal/public/Account.mvc/LogOn?ReturnUrl=%2Fgls_portal%2FCourseManagement.mvc%2FIndex |
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STANDARDS AND REGULATORY REQUIREMENTS |
Authority | SafeWork NSW | |||||||||
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Regulatory Documents | Conditions to the Agreement for RTOs to Conduct High Risk Work License Assessments in NSW under the Work Health and Safety Regulation 2017 (NSW) |
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