*See Information classification policy

Note
PUBLIC-FACING

...

Info
POLICY

Principal Conditions of Approval

...

Conduct Forklift Assessment (NSW) Policy

When delivering the licensed units TLILIC0003 and TLICLIC0004 or its equivalent in NSW, Strategix must abide by the Conditions to the Agreement for RTOs to Conduct High Risk Work License (HWRL) Assessments in NSW under the Work Health and Safety Regulation 2017 (NSW). We are also required to apply for registration/scope to deliver the unit in NSW by following the process listed on SafeWork NSW. Once registered, we can apply for additions of assessors and changes to scope.

The following represent the requirements relevant to maintaining registration with NSW to deliver these units:

• Must maintain scope of registration with ASQA for the

...

• unit/course

• Comply with the National Vocational Education and Training Regulator Act 2011 (the NVR Act), including the fit and proper person requirements in that Act, the ASQA Standards and all related requirements and directives

...

• Comply with all components of the Vocational Education and Training (VET) Quality Framework

...

Responsibility to Notify

...

• Must notify the Regulator of any events which may compromise, or impact upon, the RTO’s ability to deliver the Services to the required standard. The RTO must immediately notify the Regulator:

...

• • If Strategix ceases or intends to cease business

...

• • , approval as

...

• • an RTO with ASQA or with any equivalent Australian state or territory authority is cancelled or suspended

...

• • , or of any action taken or required to be taken by ASQA for the RTO to comply with the NVR Act

...

• • If Strategix, or any of its directors or Authorised Officers have or has had an approval to deliver WHS/occupational health and safety (OHS) authorisation services suspended, terminated or cancelled in another Australian jurisdiction

...

• • Of any Trainer who is identified as being suspended or cancelled as a WHS/OHS and/ or VET services provider in any Australian jurisdiction

...

• • Of any court conviction against the RTO, its directors, Authorised Officers or Trainers in Australia for a WHS/OHS offence

...

• • or of any criminal offence of the RTO, its directors, Authorised Officers or Trainers

...

• • Of any suspected fraudulent or corrupt behaviour associated with the services as well as any reasonable suspicion or belief that the training and assessment process may be compromised by a Trainer, HRWL Assessor or Candidate

...

• • Of any attempted bribe or offer of a gift by any party in the delivery of the services

...

• • Of any identified breach of this Agreement by the RTO, its directors, Authorised Officers or Trainers.

• The RTO must notify the Regulator in writing within 14 days of:any

  • Any change of business ownership

  any

  • , change of

  RTO

  • address, contact details and/or registered business name or trading name

  any change of

  • , Authorised Officer(s)

  any

  • Any RTO Personnel who is no longer approved by the RTO to use the Online Environment (OLE).

• All UoC assessments must be coordinated by a trainer and conducted separately from the HRWL Assessments required by the Regulator

The Online Environment

• The RTO must use the Regulator’s OLE, or any other Regulator nominated digital management system

• The RTO must comply with the OLE user guide requirements and any terms and conditions of access

• The RTO must provide sufficient training and instruction in the use of the OLE to all RTO personnel issued with a user identification (login)

• The RTO must validate and enter all OLE data accurately and in a timely manner, including to avoid missing notification deadlines and prevent data entry errors, to minimise impacts on authorisations.

Candidates

• The RTO must not enrol a Candidate for High Risk Work (HRW) training (includes forklift training) unless that person will be 18 years of age or over on the day the Candidate undertakes Provide trainers with a copy of the Conditions available at the time of delivery of HRW Training. The Conditions may be in electronic form provided they can be easily accessed and consulted.

Trainer Requirements

• RTOs must only nominate a person for Regulator consideration as a Trainer who meets the minimum relevant Approved Training Course requirements and any other minimum requirements specified by the Regulator. RTOs must only use approved Trainers to deliver a course

• Strategix must seek written approval from the Regulator for a person to be a Trainer and deliver HRW training, and must only use a Trainer approved by the Regulator

• The Regulator must be notified in writing within 14 days of any Trainer who is no longer authorised by Strategix to deliver HRW Training; or any change to a Trainer’s contact details; and

• Strategix must ensure that all Trainers, at all relevant times, satisfy all requirements set out in the Agreement.

Requirements for Students:

• Be 18 years of age on the day they undertake a High Risk Work Licence (HRWL) Assessment

• The RTO must comply with the Evidence Of Complete an Evidence of Identity (EOI) requirements, complete an EOI check for each Candidate prior to training commencing and confirm that provide the Candidate provides the necessary EOI documentation as set out at Appendix 2

• The RTO must enter the EOI information in the OLE as required and/or complete and retain the EOI Form. The EOI form must be provided to the Regulator, if requested, during an audit or in response to a complaint or compliance related issue.

Candidate declaration

Prior to enrolment in HRW Training (or before coordinating a separate HRWL Assessment), the RTO must have the Candidate enrolling declare if the Candidate:

• has below

Expand
title EOI Requirements for Students
Students must provide 100 points of EOI to commence training. Within the combination of EOI documents, students must be able to show their: Full name Photo Date of birth Current NSW residential address (if the student doesn’t reside in NSW, written approval must be sought from the Regulator prior to enrolling the student in a specified VET course for HRW) Signature. All EOI documentation must: Be originals (photocopied or certified documents can’t be accepted. If a document was issued to the student electronically, e.g. a utility bill, this can be accepted) Be in the same name (unless accompanied by a document issued by the Registry of Births, Deaths and Marriages verifying change of name) Include the student’s full name Be in English (unless accompanied by an English translation issued by a National Accreditation Authority for Translations and Interpreters (NAATI) accredited translator). *Bank statements, credit cards and savings account cards issued by an overseas institution can only be accepted if the: Issuing institution has representation in Australia Statement or card is in English. Points for EOI documents Document Type Document Points Primary documents (use only ONE) Australian Birth Certificate 70 Passport - Australian or international (current or expired within last two years) 70 Australian citizenship certificate. 70 Secondary documents (a combination can be used) *More than one credit and savings account card (up to two) can be used if they are from different financial institutions. **Documents must contain the student’s full name, not initials. Current Australian driver’s licence 40 Current Australian learner driver’s licence/permit 40 Current Australian boat operator’s photo licence (only the Personal Watercraft Licence (PWC) issued in NSW with a photo is acceptable) 40 Current NSW firearms photo licence 40 Current Australian high risk work photo licence 40 Current state/territory proof of age or photo card (e.g. a NSW RMS issued photo card) 40 Australian defence or Police photo ID card 40 Department of Veterans Affairs card 25 Current Centrelink card 25 Property (council) rates notice 25 Property lease agreement 25 Home insurance papers 25 Utility bills – e.g. water, electricity, gas 25 Telephone account 25 Current Medicare card 25 Current motor vehicle registration or insurance papers 25 Credit/savings cards/bank statements. 25 Correctional facility (This additional EOI only applies to Correctional Centre inmates who are being assessed in a correctional facility under the High Risk Work Licence authorisation regime.) Correctional centre inmate MIN photo card 40 Correctional centre inmate MIN card 5 Letter of verification from NSW Corrective Services 25

• Complete a Student Declaration - see below.

Student Declaration

The declaration is included in the student enrolment form. - Prior to enrolment in HRW Training, RTOs must have the student declare if they:

• Have had a WHS authorisation suspended or cancelled (expired authorisations are excluded) by any Australian certifying authority within the last five years

• has Have previously been convicted or entered into an enforceable undertaking under the WHS Act or WHS Regulation in NSW or a WHS law in another Australian jurisdiction

• has Have a residential address outside of NSW

• is Are hearing impaired and requires require a registered Auslan interpreter for a an HRWL Assessment

• is Are an accredited HRWL Assessor.

If a Candidate student declares ‘Yes’ to any of the statements in Condition 14 above, the RTO must seek an exemption approval must be sought from the Regulator to enrol and/or assess the Candidate (see section 5.3. 3).

If the Regulator grants approval for the RTO to train/assess a Candidate with a previously suspended or cancelled authorisation or a previous WHS law conviction or enforceable undertaking, the RTO must provide this approval to the Trainer and/or HRWL Assessor prior to the HRW Training or HRWL Assessment commencing.

...

Exemption Requests

...

Prior to delivering HRW Training or coordinating a HRWL Assessment, the RTO must complete any Candidate Exemption requirements

...

Requests are to be made in writing by email to tacs@safework.nsw.gov.au

...

and must include the following information

...

about the

...

Candidate

...

:

• A WHS authorisation suspended or cancelled:

  • the

    The authorisation that was suspended/ cancelled

  • the

    The Australian jurisdiction in which the authorisation was suspended/cancelled.

• WHS law conviction/enforceable undertaking:

  • the

    The Australian jurisdiction; and

  • the

    The law that was breached; and

  • if

    If a conviction, the date of conviction; and/or

  • if

    If an enforceable undertaking, the undertaking entered into.

• Has a residential address outside of NSW:

  • the

    The full name, date of birth and residential address as listed on the Candidate’s driver’s licence or other EOI document(s); and

  • the

    The reason(s) why the Candidate should be trained/assessed in NSW.

• Is hearing impaired – seek an exemption not less than 10 days prior to a HRWL Assessment occurring by providing:

  • the

    The Candidate’s full name;

  • the

    The proposed Auslan Interpreters name, and registration/certification number;

  • the

    The date, time and class of the proposed HRWL Assessment; and

  • a

    A statement as to whether the Candidate holds a driver’s licence.

• Is an accredited HRWL Assessor – seek an exemption not less than 10 days prior to a HRWL Assessment occurring by providing:

  • the

    The Candidate’s full name; and

  • the

    The Candidate’s HRWL assessor number.

  20.

If the Regulator approves

...

the request we will receive a written approval notification including an exemption number

...

, which must be provided to the HRWL Assessor conducting the Candidate’s assessment prior to the

...

assessment commencing

...

.

...

For interstate Candidates, Strategix or the

...

HRWL Assessor must provide a copy of the Regulator’s written approval to the Candidate.

...

If the Regulator refuses the

...

exemption request,

...

Strategix will be notified in writing and must not commence training or assessment of the Candidate.

...

Language, Literacy and Numeracy (LLN)

• The RTO must determine if a Candidate meets the minimum course LLN levels and, if necessary, provide or refer the Candidate to appropriate LLN support services

• A Candidate’s LLN competency must be assessed and any special needs identified prior to the commencement of training so that any LLN or special needs can be addressed and provided for during both the HRW Training and the HRWL Assessment.

Notification of Scheduled Training

Info
PROCEDURE

Prior to Conducting Forklift Assessment

...

Confirmation of Resources and Materials

RTOs must undertake a series of “pre-assessment” activities to ensure that Candidates undertaking and Assessors conducting a HRWL Assessment are safe from risk and harm and that all tasks in the National Assessment Instrument (NAI) can be completed as per assessment requirements.

The RTO is responsible for ensuring and confirming that all resources required to conduct a HRWL Assessment are readily available, safe for use and compliant before the assessment begins. This responsibility cannot be delegated to the Assessor.

Compliance may be checked by SafeWork NSW via audit and/or verification activities.

Compliance action may include:

• Educative Advice

• Corrective Action

• Directed Engagement

• Suspension

• Cancellation.

An RTO can ensure compliance by taking the actions detailed in the table below. The table outlines the SafeWork NSW expectations of RTOs for every HRWL Assessment, to meet the minimum plant and equipment requirements. (The Fact Sheet from SafeWork NSW at the bottom of this procedure outlines the full details.)

Info
PROCEDURE

Conduct Forklift Training and Assessment (NSW) Procedure

...

...

...

Ensure the student completed the candidate declaration

...

...

...

...

...

Note
Do not allow a student to retain their original National Assessment Instrument (NAI) paper(s). Do not provide a student with a copy of an NAI or their completed NAI paper(s) after undertaking or attempting a HRWL Assessment.

Partial and Cumulative Assessments

All assessment components for Partial and Cumulative Assessments must be completed on no more than three occasions with the full assessment completed within 7 days of the first date of assessment. The RTO must notify a separate HRWL Assessment for each part of a Partial or Cumulative Assessment via the OLE, including to insert at least the following information in the assessment notification ‘Comments’ free text field:

• The HRWL Assessment component (i.e. knowledge, and/or calculations and/or performance); and

• Any other special arrangements made for that component of the HRWL Assessment.

If a Cumulative Assessment is required, the RTO must seek an exemption to vary the original HRWL Assessment notification within 48 hrs of the need being identified.

If a Partial or Cumulative Assessment cannot be completed within seven (7) days, the RTO must contact the Regulator, by email to tacs@safework.nsw.gov.au, to request an exemption to vary the relevant HRWL Assessment notification.

Reassessment

Prior to notifying a Reassessment, the RTO must confirm that:

• At least 48 hours have passed since the original Assessment Summary (AS) form was issued by the HRWL Assessor; and

• Not more than 90 days has passed since the original AS form was issued; and

• The Candidate can provide the original AS form issued by the HRWL Assessor.

...

Info
PROCEDURE

Access to NSW Forklift Portal

Excerpt
name NSW OLE Forklift portal access
Department manager must email the Compliance Manager to organise access to the Online Learning Environment. The email must include the following for each authorised staff member: Name Phone number Email Address. Compliance Manager send these details to the Authorised Officer (Jeremy Rota), who must authorise and request the access via email tacs@safework.nsw.gov.au. Online Learning Environment is accessed via https://www.onegov.nsw.gov.au/GLS_Portal/public/Account.mvc/LogOn?ReturnUrl=%2Fgls_portal%2FCourseManagement.mvc%2FIndex

Info
STANDARDS AND REGULATORY REQUIREMENTS

...