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To help you make an informed decision about your option to study with us, we ensure transparency by providing you with all the important information multiple times prior to enrolment and commencement. Strategix provides makes available and provides important information to you through:
The information contained in this recruitment section will assist you with making an informed decision about your option to enrol with us and to ensure you understand the rights and responsibilities of those who do choose to study with us. |
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Completing a secondary enrolment form may lead to duplicate profiles in the Student Management System and further administrative tasks to follow.
Diploma of Nursing
In addition to the above, it is our policy that all students have equal opportunity to meet the NMBA Enrolled Nurse Standards for Practice. For this reason, we closely monitor the learning and assessment outcomes of all students, implement policies to ensure equal opportunity, and put in place procedures to support students identified as being at potential risk.
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PROCEDURE |
Enrolment Procedure
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Steps
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Person Responsible
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Pre Enrolment Admin tasks
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Administrative Assistant
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Client Engagement
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Sales, Business Development Officer, Client
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Student Enrolment/Re-Enrolment
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Sales, Business Development Officer, Student
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Enrolment Admin Tasks
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Administrative Assistant, Student Enrolment Administrator
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Trainer Allocation
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Department Manager, Administrative Assistant, Trainers, Assessors
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Student Induction and Commencement
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Sales, Business Development Officer
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Status Update “In Progress”
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Administrative Assistant
Pre-Enrolment Admin Tasks
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Student Marketing and Pre-Enrolment Information
Potential students will be informed prior to their enrolment, via the Course Handbook, and pre-enrolment and marketing documentation, of the following:
They must provide evidence of having sufficient language, literacy and numeracy skills to successfully undertake the program’s academic and workplace experience requirements, prior to commencing the program
They will be required by the Nursing and Midwifery Board of Australia (NMBA) to provide a formal English language skills test when applying for registration. This will demonstrate that they have achieved the NMBA-specified level of English language skills, prior to commencing the program
Education providers will, under the National Law, register students with the NMBA and notify the Australian Health Practitioner Regulation Agency if a student undertaking clinical training has an impairment that may place the public at substantial risk of harm
Specific requirements for right of entry to health services for workplace experience
The NMBA requirements for registration as an enrolled nurse, including, but not limited to, the registration standard on English language skills.
Enrolment Criteria
Admission criteria for selection to the program will be clear, justifiable and published in the student Prospectus, on the website and other supporting documentation (e.g. the Course Handbook).
Support Services and Students at Risk
Information to students on support services will be provided via the Course Handbook, website and course induction. See the /wiki/spaces/QD/pages/30391337453197239354.
Where a workshop is required for a particular course, it is created at the same time the intake is created in aXcelerate. Students are not linked to the workshop until later in the enrolment process.
Client Engagement
Prior to and while enrolling, potential students are provided with and have access to the following:
Student Handbook
Privacy Policy
Relevant Declarations
Any costs or funding requirements involved.
Students will fall into one of the following cohorts:
Job seekers – Unemployed or seeking a change in career
New entrants – Newly entering the workforce
Existing worker – Currently employed
School students – Still in school
International – Students on a Student Visa.
For students wishing to apply for funding; prior to enrolment, the sales team member and/or Business Development Officer (BDO) is to assist with determining a student's eligibility and conduct student eligibility checks as per the appropriate Student Eligibility Procedure. For an overview of funding requirements/evidence, refer to the relevant Student Information Sheets.
Student Enrolment/Re-Enrolment
Enrolment
Enrolment Widget (aXcelerate):
Student completes enrolment form
Student receives confirmation of enrolment booking email or enrolment application success, containing the Student Handbook and privacy notices
An aXcelerate profile is automatically created
They are automatically enrolled as Tentative into an intake and qualification
The appropriate Strategix staff are informed of tentative enrolment through the Notification of Enrolment email.
WA students enrolling in the LFLS Diploma are to follow the /wiki/spaces/QD/pages/3217489969.
Re-Enrolment
Students are required to complete a re-enrolment process where they are changing courses or class. If the student is returning to the same class and course, a re-enrolment is not required.
The enrolment officer must:
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Step
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Action
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Identify student
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Open student profile
Question the student as to their Full name, Date of Birth, address, previously attempted or completed qualification to ascertain their identity.
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Update details and Identification
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Check previous eligibility evidence (Identification etc.)
Complete fields to be checked actions (See AVETMISS Field Checks)
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Course/funding details
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Where a student is continuing with funded training, the student must be given and agree to all enrolment and funding specific declarations again and they must be sent a confirmation of their intent to re-enrol
Provide course/enrolment specific information (See Course/Enrolment Specific Information)
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Generate Re-enrolment Template
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Select 'Student Re-enrolment Notification' template from 'Actions'
Check re-enrolment checkboxes as process is completed
Fill in the details required around the course student is enrolling into
Identify and record the actions the student is required to take
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Send Re-enrolment Template
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Email template to the student using the 'checked' email address
Email template to the relevant course coordinator
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| title | Re-Enrolment Requirements |
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Checks
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Required Information (Questions)
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AVETMISS
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Contact details
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Has the student changed their:
Addresses?
Contact numbers?
Email contact?
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Citizen Status
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Has the student citizenship status changed?
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Emergency Contact
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Has the emergency contact changed?
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Employment
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Has the student’s employment status changed?
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English
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What is the student’s current English level?
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English Assistance
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Does the student require assistance?
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Highest Education
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Has the student completed any further studies before returning to Strategix?
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Attending Other School/s
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Are they enrolled and any other school?
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Last Studied
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Was the course at Strategix the last course they had completed/attended?
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Concession status
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Has the student’s concession status changed?
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Funding
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Residency status
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As above.
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State funding residency requirement
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Has the student moved or changed address in the state where funding is being supplied?
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Previous completed qualification
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As above.
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Currently enrolled
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As Above.
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Course/Enrolment Specific Information
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Course details
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Including, course name and code, duration, requirements or pre-requisites, vocational placement requirements, equipment or supply requirements.
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Funding details
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Specific details around the funding source (i.e. Student unable to access funding again etc.).
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Fees
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Co-contribution fees or any other charges incurred by the student.
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RPL, CT and C-Gap
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Any RPL, CT and C-Gap that may apply to student’s new enrolment.
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Student information
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Student Handbook and funding sheets (in Re-enrolment Notification template).
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Declarations
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Provide link and copy to the enrolment and funding declaration (in Re-enrolment Notification template).
An enrolment fee may or may not be applicable for a re-enrolment, refer to the Fees and Charges Policy and Procedure for details.
Enrolment Admin Tasks
When notified of enrolment, the Enrolment Administrator accesses the student’s tentative enrolment in aXcelerate and:
Merges any duplicate profiles (if and where applicable) as per the /wiki/spaces/QD/pages/3039133731
Checks the student's funding eligibility and/or payment options
For QLD-funded students only, conducts AISS Check/s as per the /wiki/spaces/QD/pages/3038576779
For WA LFLS Diploma enrolments – Refer to WA LFLS Procedure (below)
Contacts student – Welcome student and discuss outstanding requirements
Updates the National and State Funding Source fields – For applicable courses, this will trigger the tentative enrolment email to be sent to the student detailing any further action required by the student. For details on what courses receive an email automatically – Refer to the Email Triggers below
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Throughout the enrolment process, students receive emails to provide them with:
Staff members responsible for performing specific tasks must ensure they do not leave out areas that affect Triggers or perform an action that will cause specific actions to occur earlier than planned milestones. All triggers and automation are outlined in the following link and apply to the following (but not limited to):
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The Admin Assistant:
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Reviews and performs final funding checks and ensures all relevant documents or evidence have been collected and uploaded, this is tracked using the Portfolio Checklist
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Ensure payment has been received or where appropriate a purchase order issued
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Processes Credit Transfers etc. – as per the Credit Transfer Policy and Procedure
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Adds the subjects to the enrolment
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Links the student’s enrolment to the Workshop
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Links the enrolment to the E-Learning portal
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Ensures applicable fees are invoiced/paid
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The early identification and support for students that are not achieving academic learning outcomes or with conduct issues will follow those outlined in Strategix’s policies and procedures, including the Student Misconduct Policy and Procedure, Student Withdrawal Policy and Procedure, Student Progression Intervention Policy and Procedure, Attendance Policy and Procedure and Student Progress Policy and Procedure.
NMBA Enrolled Nurse Standards for Practice
In addition to the above, it is our policy that all students have equal opportunity to meet the NMBA Enrolled Nurse Standards for Practice. For this reason, we closely monitor the learning and assessment outcomes of all students, implement policies to ensure equal opportunity, and put in place procedures to support students identified as being at potential risk.
| Info |
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PROCEDURE |
Enrolment Procedure
Steps | Person Responsible | |
|---|---|---|
| 1 | Pre Enrolment Admin tasks | Administrative Assistant |
| 2 | Client Engagement | Sales, Business Development Officer, Client |
| 3 | Student Enrolment/Re-Enrolment | Sales, Business Development Officer, Student |
| 4 | Enrolment Admin Tasks | Administrative Assistant, Student Enrolment Administrator |
| 5 | Trainer Allocation | Department Manager, Administrative Assistant, Trainers, Assessors |
| 6 | Student Induction and Commencement | Sales, Business Development Officer |
| 7 | Status Update “In Progress” | Administrative Assistant |
Pre-Enrolment Admin Tasks
Prior to students being able to enrol on a course, the “intake” must be created by the Administrative assistant. Once created it is displayed on the website for the potential student to enrol. Intakes are created using the /wiki/spaces/QD/pages/3039133745.
Where a workshop is required for a particular course, it is created at the same time the intake is created in aXcelerate. Students are not linked to the workshop until later in the enrolment process.
Where a course is delivered on Cloud Assess, intakes are created using the Intakes Policy and Procedure (Cloud Assess).
Client Engagement
Prior to and while enrolling, potential students are provided with and have access to the following:
Student Handbook
Privacy Policy
Relevant Declarations
Any costs or funding requirements involved.
Students will fall into one of the following cohorts:
Job seekers – Unemployed or seeking a change in career
New entrants – Newly entering the workforce
Existing worker – Currently employed
School students – Still in school
International – Students on a Student Visa.
For students wishing to apply for funding; prior to enrolment, the sales team member and/or Business Development Officer (BDO) is to assist with determining a student's eligibility and conduct student eligibility checks as per the appropriate Student Eligibility Procedure. For an overview of funding requirements/evidence, refer to the relevant Student Information Sheets.
Student Enrolment/Re-Enrolment
Enrolment
Enrolment Widget (aXcelerate):
Student completes enrolment form
Student receives confirmation of enrolment booking email or enrolment application success, containing the Student Handbook and privacy notices
An aXcelerate profile is automatically created
They are automatically enrolled as Tentative into an intake and qualification
The appropriate Strategix staff are informed of tentative enrolment through the Notification of Enrolment email.
WA students enrolling in the LFLS Diploma are to follow the /wiki/spaces/QD/pages/3217489969.
Re-Enrolment
Students are required to complete a re-enrolment process where they are changing courses or class. If the student is returning to the same class and course, a re-enrolment is not required.
The enrolment officer must:
Step | Action |
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Identify student |
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Update details and Identification |
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Course/funding details |
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Generate Re-enrolment Template |
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Send Re-enrolment Template |
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An enrolment fee may or may not be applicable for a re-enrolment, refer to the Fees and Charges Policy and Procedure for details.
Enrolment Admin Tasks
When notified of enrolment, the administrative assistant accesses the student’s tentative enrolment in aXcelerate and:
Merges any duplicate profiles (if and where applicable) as per the /wiki/spaces/QD/pages/3039133731
Checks the student's funding eligibility and/or payment options, and completes any state or funding specific tasks:
For QLD enrolments - Conducts AISS Check/s as per the /wiki/spaces/QD/pages/3038576779
For WA enrolments – https://team-1597131381081.atlassian.net/l/cp/daTNStdd
For SA enrolments - Skilled Careers Funding Procedure
For NSW enrolments - https://team-1597131381081.atlassian.net/wiki/spaces/QD/pages/3038576677/Smart+and+Skilled+Policy+and+Procedure?atlOrigin=eyJpIjoiMzQ0MmU2ZTBjYjUwNDYxODk3NzVjOGU3ZWQ4NWI4OTIiLCJwIjoiYyJ9
Updates the National and State Funding Source fields, as per the above checks – For applicable courses, this will trigger the tentative enrolment email to be sent to the student detailing any further action required by the student. For details on what courses receive an email automatically – Refer to the Email Triggers below
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Throughout the enrolment process, students receive emails to provide them with:
Staff members responsible for performing specific tasks must ensure they do not leave out areas that affect Triggers or perform an action that will cause specific actions to occur earlier than planned milestones. All triggers and automation are outlined in the following link and apply to the following (but not limited to):
|
Contacts student – Welcome the student and discuss any outstanding requirements
Reviews and performs final funding checks and ensures all relevant documents or evidence have been collected and uploaded, this is tracked using the Portfolio Checklist
Ensures applicable fees are invoiced/paid, or where appropriate, a purchase order issued
If an invoice and payment are not attached to this enrolment, enter the relevant invoice # in the Student Contribution Invoice field. For example, “S0012345”
Processes Credit Transfers etc. – as per the Credit Transfer Policy and Procedure
Adds the subjects to the enrolment
Update enrolment status to In progress
Select Update Enrolment
Scroll down to the Enrol in New Subjects section and tick the box for all subjects
Note: If Moodle course and access is not required as of yet, untick the “Enrol in linked E-Learning” box
Select Update Enrolment
Update enrolment status back to Tentative
Links the student’s enrolment to the Workshop (if applicable)
Links the enrolment to the E-Learning portal - Refer to the procedure for the relevant portal:
Cloud Assess - Intakes Policy and Procedure (Cloud Assess)
If processing a re-enrolment, refer to the https://team-1597131381081.atlassian.net/l/cp/q5DtRW2c
Releases the “Induction Checklist” for the student to complete (Cloud Assess only)
Set the predominant delivery modes (if not set up at the Course level) – Refer to the https://team-1597131381081.atlassian.net/wiki/spaces/QD/pages/3037724913/Student+Results+and+Outcomes+Policy+and+Procedure#Set-Predominant-Delivery-Mode
Trainer Allocation
It is the responsibility of the Department Manager to assign trainers to intakes on the relevant calendar. It is the responsibility of the Administrative Assistant to allocate the trainer to the intakes in aXcelerate and the assessment platform as per the calendar.
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Course duration
Course costs and Refund Policy
Details of qualification or units of competency
Learner support services
Training and assessment process
Training Plan/s
Codes of Practice
Privacy Policy
Complaints and Appeals Procedure
Any legislative requirements
Student Code of Conduct
LLN and Support Services.
Language Literacy & Numeracy (
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LLN) and Support Services
The LLN / Support Services are used to identify any additional opportunities for further LLN support to each individual learner. It is completed prior to the commencement of training. For more information refer to the https://team-1597131381081.atlassian.net/wiki/pages/resumedraft.action?draftId=3039920142.
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At this stage, the administrative assistant must update any subjects which are yet to be commenced (which have future proposed start dates) to outcome 85 “Not Yet Started” (NYS)all subject outcomes according to the /wiki/spaces/QD/pages/3037724913.
The Administrative Assistant updates the aXcelerate triggers for the Confirmation of Enrolment to be sent. Some Domains may require the Confirmation of Enrolment email to be sent manually.
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