Funding/Contracts Portal Access Procedure for Staff

The following outlines the processes for giving staff access to the various portals they may need for their job role. When a staff member leaves, this process must be reversed - most of the removal of access is detailed in the same links/portals provided below.

Queensland

Partner Portal

• Staff member must set up the MyGov account as per myGov ID Procedure and sends their details to the CEO (Jeremy)

• CEO adds them to Strategix Training Group using the Relationship Authorisation Manager portal and assigns them access to the relevant QLD accounts

• Staff member sends an email to Compliance Manager to request access to QLD - Partner Portal and their job role

• Compliance Manager sets up access for staff member via Partner Portal:

  • Administration

  • Pending User Access Requests or Approved Users

  • Select User

  • Select relevant Applications based on job roles, commonly:

    • Apprentice Info Self Service (AISS check) - all staff

    • Training Downloads (Workplace staff only)

      • Then select Training Downloads Report Access - select ALL reports

    • Ensure ATA Email notification - include error reports - is changed to NO for all staff members (except Compliance team)

    • Save.

• Staff member can now login to QLD Partner Portal using their MyGov account.

Forklift Portal

See Ted Mouton for access to the QLD Forklift management portal.

New South Wales

Smart and Skilled Portal

• Staff member must set up the MyGov account as per myGov ID Procedure and sends their details to the CEO (Jeremy)

• CEO adds them to Strategix Training Group using the Relationship Authorisation Manager portal and assigns them access to NSW - Smart and Skilled

• Staff member sends an email to Compliance Manager to request access to Smart and Skilled

• Compliance Manager sets up access for staff member via NSW Smart and Skilled portal (STS online):

  • Administration

  • Manage Access

  • Select access based on job role.

• Staff member can now login to NSW Smart and Skilled portal (STS online) using their MyGov account.

Online Learning Environment (OLE) - High-Risk Work Booking System

South Australia

Skills and Employment Portal - Administration Access

• Staff member completes Access Request Form at https://portal.statedevelopment.sa.gov.au/WorkReady/polices_forms2

• Section 3: Access Level Required

  • Course Coordinator - RTO Contact and Proponent (If Projects currently running with SA).

• CEO to sign the form, staff member then emails the form to skillscontracts@sa.gov.au and awaits confirmation from the department. Follow up in 2 weeks if you haven’t heard from them.

STELA NAT Upload - Compliance only

• Staff member requests access via ‘Request for Access to STELA’ form available at https://portal.statedevelopment.sa.gov.au/STELA, https://www.cognitoforms.com/DepartmentForInnovationAndSkills/ApplyForAccessToSTELA

• Staff member completes form and submits.

• To remove a user from Stela e.g. if a staff member leaves then you need to send an email to DIIS.StelaHelpDesk@sa.gov.au and request for the staff member to be deactivated

ATLAS

• Download form from SA website - https://providers.skills.sa.gov.au/file/tools/atlas-request-for-portal-access

• Complete details:

  • Access Type - registered training organisation

  • Account Activation - enter in current date

  • Access level - Default User

• Sign and ask Katrina Tangaroa to sign

Western Australia

TAMS Portal

• Staff member goes to https://tamsrtoportal.dtwd.wa.gov.au/apply/

• Download TAMS RTO Portal - To be used by Private Registered Training Organisation (RTO's) users only.

• Complete form

• CEO must sign/approve the form

• Email the completed form to ict.servicedesk@dtwd.wa.gov.au

• WA will email CEO to confirm approval of the request.

Victoria

Forklift portal is to be added once approved.

Australian Capital Territory

To be determined once set up.