Smart and Skilled Policy and Procedure
OVERVIEW
Status | CURRENT |
|---|---|
Classification* | PUBLIC |
Department | ALL |
Review | Apr 30, 2024 |
Notes |
|
QUALITY INFORMATION
PUBLIC-FACING - FACT SHEET
Smart and Skilled Information
Eligibility
To be eligible for government-subsidised training under Smart and Skilled, the following general elibility requirements must be met:
15 years old or over
No longer at school or is home-schooled
Living or working in NSW
An Australian citizen, Australian permanent resident, New Zealand citizen, humanitarian visa holder** or partner visa holder whose sponsor is a humanitarian visa holder.
As a condition of eligibility, students must also:
Provide Strategix with their USI, and
Log into their USI Account and provide "Strategix Training Group" and "Training Services NSW" with access to their USI transcript. This enables Strategix and Training Services NSW to view a student’s USI Transcript to validate their eligibility for Smart and Skilled and determine any Credit Transfers and/or fees.
Specific Requirements -
Entitlement Apprenticeships and Traineeships Program (Full Qualifications)
To be eligible to receive funding under this program a person must also:
Be a NSW Apprentice or New Entrant Trainee* and have an approved Training Contract in NSW; and
Have the approved Qualification shown on their Training Contract and the qualification must be on the NSW Skills List.
*A New Entrant Trainee is an employee who is enrolled in a nationally recognised course of study, within three months of commencement of employment.
**If the student holds a Bridging Visa, the student must provide a document from the Department of Immigration and Border Protection acknowledging that the bridging visa is linked to an application for a humanitarian visa.
NSW Fee Free
Smart and Skilled eligible students that enrol in a Fee Free priority qualification between 13 November 2023 to the 30 June 2024 with a commencement date between 1 January 2024 to 30 June 2024 are eligible for a fee free place, subject to the availability of a training place and funding.
Fee free places are limited and therefore a place is not guaranteed.
Eligibility Evidence Guide
Students must provide at least ONE piece of evidence for EACH eligibility category that applies:
Evidence List | Date of Birth | Live or Work in NSW* | Aust/NZ Citizen or Permanent Resident |
|---|---|---|---|
USI | ✓ |
|
|
NSW Driver’s Licence | ✓ | ✓ |
|
Australian Passport | ✓ |
| ✓ |
New Zealand Passport | ✓ |
| ✓ |
Photo Card (Proof of Age Card) | ✓ | ✓ |
|
Australian Birth Certificate | ✓ |
| ✓ |
Other Birth Certificate | ✓ |
|
|
Any Commonwealth or NSW Government issued document providing evidence of living location |
| ✓ |
|
Citizenship Certificate |
|
| ✓ |
Permanent Humanitarian Visa AND a Visa Entitlement Verification Online (VEVO) check, which confirms current Visa and status |
|
| ✓ |
Current Medicare Card (green only) |
|
| ✓ |
Certificate of Evidence of Resident Status (CERS), which confirms status as Australian permanent resident |
|
| ✓ |
Visa Entitlement Verification Online (VEVO) check, which confirms status as Australian permanent resident |
|
| ✓ |
Current NSW Employer Letter |
| ✓ |
|
Current NSW Employment Payslip |
| ✓ |
|
*Additional requirement for an Aboriginal or Torres Strait Islander Person who lives in specific defined interstate NSW border areas - Must provide evidence of living location (Any Commonwealth or NSW Government issued document).
Notification of Enrolment
Once a student has completed an Enrolment Form, Strategix will notify the Department through the Notification of Enrolment Process (see below). Eligibility for funding can only be determined once a student has passed through the Notification of Enrolment Process. Please note: The Notification of Enrolment process must not be concurrently completed for the same qualification and/or the same units of competency for the same or other qualification(s).
Discontinuing Training
If at any stage you wish to discontinue your training, you must formally notify Strategix through:
Traineeships: Must complete the Department's Cancellation of an apprenticeship or traineeship
Non-Traineeships: Use the Strategix Withdrawal Form or email detailing the reasons why.
Co-Contribution Fees
Students receiving funding under the Smart and Skilled program must contribute towards the cost of their course/training. The fees may differ for each course; refer to the following table for pricing.
Please note, pricing may be different for delivery methods (online, campus and workplace). The price tables detail the fees and charges which are collected by Strategix.
Fees may be adjusted if Credit Transfers are applied. Credit Transfers must be supported by a copy of the certificate, statement of attainment or USI Transcript.
Fees may be paid on your behalf by an employer or another third party (but not by Strategix). If you are required to pay fees personally you will be given a payment advice that details the total amount due and a payment schedule.
Student fees are collected during the enrolment process. When a student withdraws or is cancelled, and they re-enrol into the course, they may be required to pay additional student fees for any units which require training and assessment.
Entitlement Apprenticeships and Traineeships Program^
Qualification | Delivery Method | Student Fee* | Fee Exemption** |
BSB30120 Cert III in Business | Online | $0.00 | $0.00 |
BSB50420 Diploma of Leadership and Management | Online | $0.00 | NA |
CHC33021 Cert III in Individual Support (Ageing) | Workplace | $0.00 | $0.00 |
CHC33021 Cert III in Individual Support (Disability) | Workplace | $0.00 | $0.00 |
FBP30121 Cert III in Food Processing | Workplace | $0.00 | $0.00 |
MSM30116 Cert III in Process Manufacturing | Workplace | $0.00 | $0.00 |
TLI31222 Cert III in Driving Operations | Workplace | $0.00 | $0.00 |
TLI30321 Cert III in Supply Chain Operations | Workplace | $0.00 | $0.00 |
^eligibilty criteria apply
*Previous qualifications do not affect eligibility; however, they may affect the student fee. Students with a post-school qualification, will pay a higher fee for their Smart and Skilled training than someone who does not have any qualifications.
**Students who meet the conditions outlined in the following table may be able to access the Fee Exemptions or receive an adjustment to their fee.
NSW Fee Free Program
Qualification | Delivery Method | Student Fee | TPFQ - Fee Exemption** |
TBD - Coming Soon^^ |
| $0.00 | $0.00 |
^^Subject to availability
Fee Exemptions and Variations
Where students are required to pay a student fee, they may be eligible for a partial or full fee exemption. Fee exemptions must be supported with evidence from the student to be eligible. Fee exemptions include:
Fee Exemption | Details / Evidence Required |
|---|---|
Australian Aboriginal and/or Torres Strait Islander | Australian Aboriginal and/or Torres Strait Islander students prove their status and eligibility for a fee exemption through self-identification, descent or community identification. Students will need to declare their status and be able to provide documentary evidence of community identification, if required. |
Disability or Dependant or partner of a Recipient of a Disability Support Pension | Students who seek a fee exemption for a disability will need to provide one of the following:
A student who is a dependent/partner of a person with disability will need to provide documentary evidence to show they are a dependant child, spouse or partner of someone who is receiving a Commonwealth Government Disability Support Pension. |
New Entrant | Under the NSW Government Fee Free Traineeship initiative, New Entrants who commence training on or after 1 January 2020 may be eligible for fee-free training. Fee-free is limited to a maximum of three traineeships. |
Concession or Dependant of said Person | The recipient of a specified Commonwealth benefit or allowance, must provide one of the following for proof of eligibility for a concession:
Those seeking concession as a dependent child, spouse or partner of someone who is receiving a specified Commonwealth benefit or allowance must provide documentary evidence that Centrelink recognises the individual as the dependant. Evidence must show the CRN of the benefit or welfare recipient. Note: There are no concessions for a student enrolling in a Diploma or Advanced Diploma. |
Live, work or train in the Lismore, Ballina, Byron, Kyogle, the Richmond Valley, Clarence Valley, and Tweed Local Government Areas | Fee waivers are available for all Smart and Skilled students that enrol in training between 1 July 2022 and 30 June 2023 and meet one or more of the following criteria:
|
Refugee or Asylum seeker (and eligible partners) | A refugee or asylum seeker (and their eligible partners) will be eligible for a fee exemption for training up to and including Certificate IV provided they hold or held one of the visas listed in the Smart and Skilled Student Eligibility Policy. These students will need to provide evidence of their visa documentation, or documentation such as an ImmiCard where appropriate. |
NSW Fee Free - Veteran |
|
NSW Fee Free - Veteran’s Recognised Partner |
|
Fee-Free Scholarships | A student undertaking a full qualification up to and including Certificate IV may be eligible for a Smart and Skilled Fee-free Scholarship if they are:
|
Recognition of Prior Learning (RPL) and Credit Transfer (CT) | Where student is granted CT or RPL, the qualification price will be adjusted and a new student fee determined. Refer to the Student Handbook for additional information. |
Targeted Priorities Part Qualifications | There are no fees attached to Targeted Priorities Part Qualifications. |
Support Needs
Where additional support needs are identified from the enrolment form, additional evidence will be required:
Enrolment Question | Details / Evidence Required |
|---|---|
Q5 - Disability status | If ‘I have a disability’ is selected, one of the following will need to be provided:
|
Q8 - Have you been unemployed for 52 weeks or more? | If 'yes' is selected, a letter from the Employment Service Provider confirming unemployed status and timeframe is required. |
Smart and Skilled Fee Administration Policy
The Smart and Skilled Fee Administration Policy for further information on fees.
PUBLIC-FACING - NOTIFICATION OF ENROLMENT PROCESS
Notification of Enrolment Process
This process outlines the steps that prospective students must take to access government funding.
Note: This process does not apply to the School-Based Apprenticeship and Traineeship Programs.
STEP 1: Complete Enrolment Form
The first step is to complete an enrolment form which provides us (Strategix) with the necessary information about you and obtains your consent for us to undertake the Department's “Notification of Enrolment Process”.
STEP 2: Notification of Enrolment
Once we receive an enrolment form and your consent*, we start the Notification of Enrolment Process with the Department to inform them that you wish to access funding and to determine your eligibility and entitlements. This includes:
Inputting your details and validating your eligibility
Inputting any details of Credit Transfer (CT) or Recognition of Prior Learning (RPL) – Providing Strategix and the NSW department access to your online USI record is mandatory to help us to complete this step. Refer to the Providing USI Transcript Access for a guide.
Using the fee calculator to determine your student fees
Generating a quote which will be provided to you.
Successful completion of the Notification of Enrolment Process will result in the issue of a Commitment ID. This Notification of Enrolment Process must be completed before any training is delivered to you.
*Note: if you do not provide consent, we cannot proceed with the Notification of Enrolment Process.
STEP 3: Training Plan
Once the Notification of Enrolment Process is complete, we will:
Work with you to create a Training Plan. Where applicable, this also includes working with your employer to creating a Training Plan Proposal and Contract ID
Commence your training on the Planned Start Date*.
*Note: If you do not commence on this date, your Commitment ID must be cancelled and we will need to go through the Notification of Enrolment Process again to create a new Commitment ID for the new start date.
PUBLIC-FACING - CONSENT WORDING
Consent Wording
I understand and agree that, under the National Vocational Education and Training Regulator (Data Provision Requirements) Instrument 2020, Strategix Training Group is required to collect personal information (information or an opinion about me), collected from me, my parent or guardian, such as my name, Unique Student Identifier, date of birth, contact details, training outcomes and performance, sensitive personal information (including my ethnicity or health information) and other enrolment and training activity-related information (together Personal Information) and disclose that Personal Information to the National Centre for Vocational Education Research Ltd (NCVER).
My Personal Information (including the personal information contained on my enrolment form and my training activity data) may be used or disclosed by Strategix Training Group for statistical, regulatory and research purposes. Strategix Training Group may disclose my personal information for these purposes to third parties, including:
School – if I am a secondary student undertaking VET, including a school-based apprenticeship or traineeship;
Employer – if I am enrolled in training paid by my employer;
Commonwealth and State or Territory government departments and authorised agencies, including the NSW Department of Education (Department);
NCVER;
Organisations (including the Department) conducting student surveys; and
Researchers.
Personal Information disclosed to NCVER may be used or disclosed for the following purposes:
Issuing a VET Statement of Attainment or VET Qualification, and populating Authenticated VET Transcripts;
Facilitating statistics and research relating to education, including surveys;
Understanding how the VET market operates, for policy, workforce planning and consumer information; and
Administering VET, including program administration, regulation, monitoring and evaluation.
I may receive an NCVER student survey which may be administered by an NCVER employee, agent or third party contractor. I may opt out of the survey at the time of being contacted.
NCVER will collect, hold, use and disclose my Personal Information in accordance with the Privacy Act 1988 (Cth), the VET Data Policy and all NCVER policies and protocols (including those published on NCVER’s website at http://www.ncver.edu.au).
The Department may disclose my Personal Information to other Australian government agencies, including those located in States and Territories outside New South Wales.
The above government agencies may use my Personal Information for any purpose relating to the exercise of their government functions, including but not limited to the evaluation and assessment of my training, the determination of my eligibility to receive subsidised training or for any Fee Exemptions or Concessions. My Personal Information may also be disclosed to other third parties if required by law.
I also acknowledge and agree that the Department may contact me by telephone, email or post, during or after I have ceased subsidised training with Strategix Training Group for the purposes of evaluating and assessing my subsidised training.
I declare that the information I have provided to the best of my knowledge is true and correct.
I consent to the collection, use and disclosure of my Personal Information in the manner outlined above.
POLICY
Smart and Skilled Policy
To be eligible for government-subsidised training under Smart and Skilled, a student must meet the eligibility requirements.
Traineeships
Note, the Smart and Skilled Policies do not allow Strategix to charge the employer or student additional fees for travel or workplace visits.
Participated in Subsidised Training
Under the Smart and Skilled Terms and Conditions, Participated in Subsidised Training means:
The Enrolled Student has interacted and participated in the Subsidised Training with a trainer/assessor and/or student/learner management system in a manner that exceeds induction, mere attendance and/or accessing training materials; and
The Provider has documented this interaction and participation.
The key word above is exceeds, meaning that the interaction and participation in Subsidised Training with a trainer/assessor and/or student/learner management system must be more than induction, mere attendance and/or accessing training materials.
Examples include:
Workbook of an Enrolled Student containing relevant learning text for the UoC, with at least one written response to a question in that text by the Enrolled Student that is marked and/or contains feedback from a trainer/assessor
Quiz completed by an Enrolled Student in face-to-face training based on the UoC content delivered (e.g. to revise key points learned in the session) that is marked and/or contains feedback from a trainer/assessor
Recording of a training session that shows the Enrolled Student asking a question and being answered by the trainer, or the trainer asking a question and the Enrolled Student providing an answer, regarding the UoC content being delivered (includes questions asked and answered in the chat function of a lesson delivered via video-conferencing technology)
Record or document created by a trainer/assessor where the trainer/assessor has documented a verbal question asked and the answer provided in an interaction with the Enrolled Student regarding the UoC content in a training session
Extract from an online learning system that shows an Enrolled Student’s response to an online question asked in the course of the Enrolled Student’s progression through the UoC material; the online system should also capture other details such as date, time, duration of log in, and IP address of the computer
Record of the Enrolled Student’s completed assessment, such as:
Knowledge assessment for the UoC, e.g. written answers to written questions that have been marked by the assessor; or
Practical assessment for the UoC, e.g. observation report detailing the Enrolled Student’s performance marked by the assessor.
PROCEDURE ONE
Smart and Skilled Procedure
The aim of this procedure is to ensure compliance with the Smart and Skilled contract between NSW Department of Industry, Skills and Regional Development and Strategix. This procedure outlines the process from the point of enrolment to the point of completion for students who will be completing their studies under the Smart and Skilled program.
Throughout this procedure, the term Client is used to refer to the employer of a student who will be undertaking a course as part of their employment (Traineeships and Existing Worker).
Steps | Person Responsible | |
|---|---|---|
| 1 | Client Engagement | Business Development Officer |
| 2 | Enrolment and Course Set Up | Administrative Assistant |
| 3 | Fee Collection | Administrative Assistant |
| 4 | Process/Finalise Enrolment | Administrative Assistant |
| 5 | Training and Assessment | Trainer, Assessor |
| 6 | Change to Status of Concession or Disability after Commencement | Administrative Assistant |
| 7 | Training Plan Review | Trainer, Assessor |
| 8 | Completions | Administrative Assistant |
| 9 | Cancellations/Withdrawals | Administrative Assistant |
| 10 | Data Reporting | Compliance |
| 11 | Industry Engagement | BDOs, Trainers |
Client Engagement
New Clients and Part Qualifications
When an employer wishes to have their employee/s undertake a traineeship or part qualification, Strategix must work with the employer to gather information about the course and determine the employer’s and industry’s needs. The standard information that is discussed with the client is outlined in Strategix’s https://team-1597131381081.atlassian.net/wiki/spaces/QD/pages/3043819619.
Where the client would like their employees to undertake a part qualification, a Training Needs Identification (TNI) Application needs to be submitted by Strategix to the Department for approval. The development of the TNI must be done during the consultation with the employer and the BDO. This is done as per the Smart and Skilled Policy and Procedure | TNI Procedure.
Where a TNI is required, no enrolments can occur until after the TNI application has been approved by the Department and the course has been developed by management and curriculum.
Enrolment and Course Set Up
The enrolment process is as follows:
Traineeships | Part or Full Qualifcation | |
|---|---|---|
| 1 | Course Set Up | Course Set Up |
| 2 | Enrolment Form | Enrolment Form |
| 3 | Eligibility Checks | Eligibility Checks |
| 4 | Notification of Enrolment and Committment ID | Notification of Enrolment and Committment ID |
| 5 | Training Plan Proposal | Training Plan |
| 6 | Contract ID |
|
| 7 | Training Plan |
|
The student must wait until after the enrolment process is completed before commencing their course. The https://team-1597131381081.atlassian.net/wiki/spaces/QD/pages/3043819619 for more details surrounding the enrolment process for Traineeships.
Course Set Up
Prior to students being able to enrol on a course, the “intake” must be created by the Administrative assistant. Once created it is displayed on the website for the potential student to enrol. Intakes and Workshops for attendance are created using the https://team-1597131381081.atlassian.net/wiki/spaces/QD/pages/3039133745, and following the Enrolment Policy and Procedure | Enrolment Procedure (specifically, the Enrolment Admin Tasks).
Where a workshop is required for a particular course, it is created at the same time the intake is created in aXcelerate. Students are not linked to the workshop until later in the enrolment process.
Enrolment Form
Students are to enrol via the enrolment links available on the Strategix website. The administrative assistant is responsible for creating the enrolment links as per the Enrolment Policy and Procedure.
Eligibility Checks
Ensure all student eligibility checks are completed. Including but not limited to:
Funding
Training contract is completed (if applicable)
Previous study and previous work history, credit transfers and recognition of prior learning
Eligibility documents are to be provided by the student and uploaded as per the https://team-1597131381081.atlassian.net/wiki/spaces/QD/pages/3038904409.
Notification of Enrolment and Commitment ID
Students accessing funding in NSW must be taken through the Notification of Enrolment process on the department’s portal (STS Online). To undertake the Notification of Enrolment process, the administrative assistant logs onto STS Online, goes to Student Enrolment Notification and completes the following steps:
Select Enquiry and notification - one at a time
Select Next on the Preparatory information screen
Select the activity period in which the student will commence their course
Type the Qualification Code (for full qualifications) or select “PAS” for Part Qualifications and click search
Select the qualification or course the student will be completing
Fill out all mandatory fields (including the USI). All information is collected through the enrolment form and can be found on the student’s profile and within their enrolment file notes.
If enrolled under a Waiver (eg. Fee Free Traineeship Initiative 01/01/2020-30/06/2024), select Yes to this question. Then select the name of the Waiver from the drop-down in Type of Waiver.
If enrolled under a Strategy/Initiative, select Yes to this question. Then select the name of the Strategy/Initiative in Type of Strategy.
Progress through the Provider Calculator following the department's Calculating the Fee and subsidy for RPL and CT procedure. Strategix must have access to the student's VET transcript to complete this step.
The Provider Calculator will return one of four results:Notified – for prospective students enrolling
Eligible – where the prospective student is eligible, and a fee and subsidy is quoted
Ineligible – where the student is ineligible
Rejected – data is invalid
If there is an ineligible result, the uploaded data must be edited or have any additional information completed. The data will need to be resubmitted to complete the Notification of Enrolment process.
The student is to be emailed the Student Copy of the quote and the Provider Copy is to be uploaded to the portfolio on their profile
The NOE contains the student's Commitment ID, this is to be recorded against the student's enrolment on aXcelerate.
Students who are eligible for both NSW Fee Free training and other fee-free training under Smart and Skilled fee-free policies should be enrolled in the other policies and not NSW Fee Free. i.e. Aboriginal students, students with a disability and their dependants, fee waivers for refugees, fee free traineeships and scholarships, etc.
The Notification of Enrolment Process should be carried out simultaneously with the enrolment process and MUST be completed before the student commences their course.
A quote (Quote ID) will expire 14 days from the date of issue if you do not progress to complete a Notification of Enrolment and obtain a Commitment ID for the prospective student.
A Commitment ID (issued through the Notification of Enrolment process) will expire six weeks for non-Apprentices and Trainees and 10 weeks for Apprentices and Trainees from the planned start date of training. Training Activity Data for the student must then be submitted within 28 days of the start date.
If the Commitment ID has expired, it must be cancelled and a new one must be created, by following the Notification of Enrolment process.
CIDS tab on ‘AVETMISS Errors - NSW’ - Students who are no longer reporting but have an active commitment ID: On rare occasions the cancel button on the NSW portal might not be available when needing to cancel a student’s commitment ID. If this happens then apply the following:
Report Not Yet Started (85) against all UoCs.
Report ‘TNC' in the 'Outcome Identifier - Training Organisation' field in the NAT00120 file for all UoCs. (To do this, click into the individual unit/s on aXc, find the 'Competency-Internal’ field and enter TNC.)
Once the data has been submitted, please check Smart and Skilled eReporting - Validation Report Summary in STS Online and ensure the CID status is 'Finalised' -discontinued.
TRAINEESHIPS ONLY
Training Plan Proposal
A Training Plan Proposal (TPP) is required for students enrolling under a Traineeship. The student and their employer complete their section of the training plan proposal with the Apprenticeship Network Provider and this is then sent to Strategix to complete and return. A copy is to be retained and uploaded to the student's profile (in the portfolio matrix/checklist).
Training Contract ID
Only students who are undertaking their studies through a Traineeship require a Training Contract ID. This will only be created after Strategix has completed its section of the Training Plan Proposal. The Administrative Assistant is to check the portal for this number and apply it to the student's aXcelerate profile.
Training Plan
A Training Plan must be developed for each student and qualification. The Training Plan template is generated in aXcelerate, the appropriate template is to be selected depending upon the student type (Traineeship). The Training Plan templates pull information obtained during the enrolment to identify relevant steps to be taken with the student and if applicable, the employer, to create the Training Plan.
The Training Plan must be completed within 10 weeks of approval of the Training Contract. The Training Plan is customised considering the nature of the employer’s business and the student’s duties within the workplace. The student is to be provided with a copy of the Training Plan. The Training Plan is not set in stone and must be reviewed throughout the duration of training.
The Training Plan must be signed by the student and Strategix and a copy uploaded to the student’s portfolio.
Fee Collection
Fees must be collected prior to completion of the course. Fees are to be collected as per the payment arrangement determined with the student and/or employer. The fees charged should match the price calculated during the creation of the Commitment ID, while also reflecting any concession or fee exemption status.
Process/ Finalise Enrolment
Students' enrolments are set to ‘In Progress’ after they have met the funding and course requirements in full. Only when a student’s enrolment is set to ‘In Progress’ and the student has attended the course can they be issued with a Confirmation of Enrolment (CoE) that they can provide to their Job Active Provider, Centrelink or Employer as evidence they are actively enrolled in and attending a course.
Students who have not provided all required evidence are to remain as Tentative. A Tentative student is not to be provided with a Confirmation of Enrolment prior to their enrolment being completed and their enrolment being finalised.
After ensuring the following is completed, the enrolment is to be processed:
Performing any specific Enrolment Admin Tasks as per the Enrolment Policy and Procedure for each individual funding agreement via the specific procedure AND
Checking all evidence of eligibility is uploaded against the Student Portfolio Checklist, and the student’s Unique Student Identifier (USI) is obtained
The Administrative Assistant processes the enrolment by:
Updating all Enrolment Administration Details data, including but not limited to:
Traineeship details (if applicable)
Funding Source (National) = 11, Funding Source (State) = Blank, Contract/ Schedule = Blank
Commitment ID = As per the notification of enrolment/ STS online portal
Enrolment status = In Progress
Using the Set All Subjects tool:
Update all subject statuses, according to the https://team-1597131381081.atlassian.net/l/cp/FCS06AB4
All subjects which are yet to be commenced (which have future proposed start dates) to be set as 85 - Not Yet Started (NYS)
All subjects with evidence for commencement to be set as 70 - Continuing Activity (CA)
Update all subject’s Activity Start Dates and Activity End Dates, according to the https://team-1597131381081.atlassian.net/l/cp/FCS06AB4
Send the Confirmation of Enrolment, if it is not set to send automatically (refer to Email Triggers)
Training and Assessment
Training must commence within 10 weeks of the commitment ID being created.
Induction (Part and Full Qualifications ONLY)
Before starting training with Strategix, it is compulsory for all students to participate in induction to ensure they have all information supplied before the course commences. The individual conducting the induction will be referred to as the “Facilitator” throughout this Procedure.
Induction Steps | Person Responsible | |
|---|---|---|
| 1 | Preparation | Facilitator, Course Coordinator |
| 2 | Induction | Facilitator |
| 3 | Above the Line, Below the Line - Group Activity | Facilitator |
| 4 | Learner Needs Analysis | Facilitator |
| 5 | Learner Needs Review | Facilitator |
| 6 | Interview | Facilitator |
| 7 | Update aXcelerate, Send Training Plan | Facilitator, Course Coordinator |
| 8 | Commence Training | Trainer |
1. Preparation
Each Facilitator must ensure they have:
Sufficient devices and Wi-Fi access (1 per student with sufficient Wi-Fi connection availability)
Sent the “Academy Induction” email template (located in aXcelerate) to all students on the morning of the Induction before the students arrive. The email provides students with the links they need to complete their activities with the facilitator.
The Course Coordinator sets up the Course and Workshop as per https://team-1597131381081.atlassian.net/wiki/spaces/QD/pages/3039133745, which triggers the “Strategix assessapp – Account Confirmation” email to be sent to all students and releases the “Academy Induction - Induction Checklist” for students to complete after the induction.
2. Induction
During the induction, the facilitator marks attendance in the induction workshop on aXcelerate. If any students are in attendance but not in the workshop, please advise the course coordinator. This is to be done as per the https://team-1597131381081.atlassian.net/wiki/spaces/QD/pages/3037168259.
The Facilitator performs the induction by covering the content in the induction: